Purchase Porter

Maximus Gulf Recruitment; Makkah Al Mukarramah; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company in the hospitality sector is seeking a Procurement Specialist to ensure smooth hotel operations through effective management of supplies and inventory. The ideal candidate will possess strong organizational skills, attention to detail, and a proven track record in procurement. Responsibilities include managing purchase orders, monitoring inventory, and maintaining vendor relationships. This role is crucial for optimizing operational efficiency and ensuring compliance with procurement policies.

Qualifications

• Proven experience in a similar role, preferably in hospitality.
• Strong negotiation and communication skills.

Responsibilities

• Manage procurement, delivery, and storage of supplies.
• Monitor inventory levels and reorder supplies as needed.
• Cultivate relationships with vendors and suppliers.

Skills

Organizational Skills

Attention to Detail

Negotiation Skills

Communication Skills

Analytical Mindset

Education

High School Diploma

Training in Procurement

Tools

MS Office

Inventory Management Software

Procurement Software

Job description

·Ensuring the smooth operation of the hotel by managing the procurement, delivery, and storage of supplies and equipment necessary for daily operations.

·Requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

·Receive purchase requisitions from various departments and review them for accuracy and completeness.

·Generate purchase orders based on approved requisitions, ensuring compliance with budgetary constraints and procurement policies.

·Monitor the status of purchase orders and coordinate with suppliers to ensure timely delivery of goods and services.

·Monitor inventory levels and reorder supplies as needed.

·Receive deliveries of goods and verify their quantity and quality.

·Inspect received items for damages or defects.

·Ensure that deliveries are properly documented and recorded.

·Organize and maintain storage areas to optimize space utilization.

·Rotate stock and manage inventory levels to minimize waste and spoilage.

·Conduct regular stock checks and update inventory records.

·Distribute supplies and equipment to various departments within the hotel.

·Ensure that all departments receive the necessary items promptly.

·Coordinate with department heads to understand their specific needs and requirements.

·Cultivate and maintain positive relationships with vendors and suppliers.

·Address any issues or concerns regarding deliveries or product quality.

·Evaluate vendor performance and provide feedback as necessary.

·Ensure compliance with relevant regulations and hotel policies.

·Maintain accurate records of purchases, receipts, and expenditures.

Prepare reports on purchasing activities and expenditures for management review.

Skills

·High school diploma or equivalent; additional education or training in procurement or supply chain management is a plus.

·Proven experience in a similar role, preferably in the hospitality industry.

·Strong negotiation skills and the ability to communicate effectively with vendors and suppliers.

·Excellent organizational skills and attention to detail.

·Proficiency in computer applications, including MS Office and inventory management software.

·Physical stamina and the ability to lift and move heavy objects.

·Knowledge of relevant regulations and best practices in procurement and inventory management.

·Proficiency in using procurement software and MS Office applications.

·Excellent organizational and time management abilities.

·Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and external suppliers.

·Analytical mindset with the ability to interpret data and make informed decisions.

·Attention to detail and commitment to accuracy in documentation and reporting.