Business Assistant - KSA Profilenew

Tiger Recruitment; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company in Saudi Arabia is seeking a Business Assistant to support day-to-day operations. The ideal candidate will excel in organizational skills and problem-solving, providing executive support and managing compliance tasks. Join a dynamic team committed to excellence and social responsibility.

Qualifications

• Proven experience in business administration within a small to medium-sized company.
• Experience across various business areas outlined in the job.

Responsibilities

• Managing diaries, travel, and accommodation arrangements.
• Providing direct administrative assistance to the Chief Strategy Officer.
• Coordinating with local authorities for compliance.

Skills

Organisational Skills

Problem-Solving

Communication

Project Management

Resourcefulness

Education

Professional Qualification in Business Administration

Tools

Microsoft 365

SharePoint

Xero

Job description

We are looking for an ambitious and motivated Business Assistant to support the smooth & effective day-to-day management of our growing business in the Kingdom of Saudi Arabia.

With excellent organisation and administration skills, you’ll be adept at prioritising in a fast-paced and ever-changing environment. You will take pride in supporting our teams to deliver world-class events & venues. To join us on this journey, you should have a great sense of humour, be incredibly resourceful, collaborative, creative, and relish a challenge.

Key Responsibilities

1. KSA Business Management
2. Welcoming visitors, assisting with client meeting arrangements, and coordinating team meetings and social events.
3. Efficiently managing shared Outlook mailboxes and promptly responding to inquiries.
4. Executive Support
5. Providing direct administrative assistance to the Chief Strategy Officer and visiting team members.
6. Managing diaries, travel and accommodation arrangements, preparing reports and presentations, and organizing meetings and client engagements.
7. Supporting the development of client and stakeholder communications.
8. Compliance & Quality Management
9. Assisting the General Manager with insurance, licenses, and essential documentation, including staff handbook and policies.
10. Staying updated on local regulations and implementing necessary compliance measures.
11. Coordinating with local authorities or regulatory agencies as needed.
12. Managing the company documentation system (Microsoft SharePoint), ensuring version control, and providing staff training and support.
13. IT & Systems
14. Serving as a primary liaison with service providers to ensure quality service delivery.
15. Assisting in maintaining IT infrastructure and applications, including hardware, software, and databases.
16. Supporting administrative tasks related to CRM, travel, and other systems.
17. General Support
18. Supporting HR with PRO services, visa processing, secondary registration services, and onboarding new staff.
19. Supporting financial management duties, including invoice processing and managing payments in Xero.
20. Providing administrative support to project teams, including visa and insurance arrangements, and booking travel & accommodation.

Personal Skills and Experience

The ideal candidate will have:

• A professional qualification in business administration or equivalent experience.
• Proven experience in business administration within a small to medium-sized company.
• Experience across the range of business areas outlined above.
• Proficiency in SharePoint, Microsoft 365, Word, Excel, PowerPoint.
• Good knowledge of IT systems, software, hardware, and technical capabilities.

About You

We are looking for someone with:

• Initiative, problem-solving skills, and ownership of outcomes.
• Strong project management skills and the ability to manage competing priorities.
• Excellent organisational skills, attention to detail, and accuracy.
• Confident verbal and written communication skills.
• Ability to build relationships with internal and external stakeholders.
• Proactivity, self-motivation, and resourcefulness.
• High standards and tenacity in completing tasks.
• The ability to work well under pressure.
• Adaptability in a dynamic environment.

Tiger is B Corp Certified and part of a global movement committed to social and environmental responsibility.