Business Services Coordinator

KBR Inc.; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a Business Services Coordinator to support their Executive Management Team in Riyadh. This role involves coordinating administrative tasks for a major infrastructure program, ensuring smooth operations and effective communication among stakeholders. The ideal candidate will have significant experience in a similar role, demonstrating strong organizational skills and proficiency in MS Office applications. Join a dynamic team and contribute to a landmark development project that aims to redefine the urban landscape of Riyadh, making a lasting impact in a vibrant community.

Qualifications

• 8 years of experience with a minimum of 5 years in a similar role.
• Strong organizational skills and ability to work under pressure.

Responsibilities

• Coordinate personnel approval processes and maintain financial forecasts.
• Manage office layout and procurement of supplies and equipment.
• Arrange events and coordinate transportation for project personnel.

Skills

Interpersonal and communication skills

Planning & organizing

Team player

Self-motivated

Strong capability in MS Office

Education

Undergraduate degree

Job description

Title: Business Services Coordinator

LOCATION: Riyadh, Saudi Arabia

THE ROLE

Assigned to the Business Services Manager and supporting the Executive Management Team, the Business Services Coordinator is responsible for coordination and administration tasks for the support functions and activities of a major PMC program in Riyadh.

PROJECT DESCRIPTION

The project is a major infrastructure and built environment programme for a mixed-use development aiming to be a global landmark recognized for its unique vision and position as an authentic destination in Riyadh. The community will be a distinct, self-sustaining hub for Riyadh offering several iconic assets. KBR will provide Project Management Consultancy services in project planning, controls, design and engineering management, and implementation of the development and early works packages.

MAIN RESPONSIBILITIES

• Working with the HR and GRO teams to coordinate the approval process and records for all personnel joining and leaving the program.
• Under the direction of the Business Services Manager, maintain and update the manning deployment and financial forecast and reports of the PMC Team.
• Manage and update office layout.
• Collate all inputs and generate internal project status reports.
• Coordinate the mobilisation tracker and onboarding and offboarding process of project personnel, including the issue of approvals, access passes, equipment, and allocation of desks.
• Coordinate transportation arrangements for project personnel and visitors.
• Arrange external and internal events and team meetings.
• Coordinate allocation of mobile phones, internet, and management of telecom provider account.
• Manage the need and procurement of office supplies, equipment, and HSE equipment.
• Provide a point of contact for timesheet and leave records for all personnel, working with multiple stakeholders.
• Under the direction of the Business Services Manager, coordinate the structure and access of corporate information storage and access.

EXPERIENCE, SKILLS AND KNOWLEDGE

• 8 years’ experience.
• Minimum relevant experience of 5 years in a similar role.
• Minimum regional experience of 3 years.
• Undergraduate degree.
• Articulate, well-organized, and able to work under pressure.
• Self-motivated, conscientious, and flexible attitude.
• Strong capability in all MS Office applications.

COMPETENCIES

• Interpersonal and communication skills
• Planning & organizing
• Team player
• Accepts responsibility.