Administration Manager - KSA

SRT Marine Systems plc; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company in marine surveillance technology is seeking a bilingual Administration Manager to oversee local office operations in Saudi Arabia. This role involves providing comprehensive administrative support, managing documentation, and ensuring compliance with regulatory requirements. The ideal candidate will be highly organized, proactive, and possess excellent communication skills in both English and Arabic. The company offers competitive salary and long-term career development opportunities.

Benefits

Competitive salary

Long-term career development opportunities

Private medical care

Qualifications

• Fluent in English and Arabic, both written and spoken.
• Highly organized with meticulous attention to detail.

Responsibilities

• Coordinate with project teams for documentation and compliance.
• Support HR with onboarding and scheduling.
• Manage communication with clients and stakeholders.

Skills

Communication

Interpersonal Skills

Organizational Skills

Decision-Making

Multitasking

Tools

Word

Excel

PowerPoint

Teams

SharePoint

ShareFile

Job description

SRT Marine Systems plc (SRT) is a market leader in international marine surveillance technology and systems. We are a respected, established, and ambitious multinational company headquartered in the UK, serving a global customer base.

The company impacts the marine domain worldwide by leading next-generation maritime awareness technologies, products, and systems that enhance security, safety, environmental protection, and sustainability. Our customers range from national coast guards to individual vessel owners.

SRT is an innovative company that rewards high-quality results. We aim to make SRT a rewarding and challenging workplace where talented individuals can make a significant impact in the marine industry.

Role Overview - Administration Manager

We seek a bilingual (English & Arabic), reliable, highly organized, and professional Administration Manager to manage our local office in KSA. This wide-ranging role involves providing administrative support to managers and engineers, maintaining organized files, organizing events, and handling correspondence. We encourage KSA/Saudi Nationals to apply.

Responsibilities - Administration Manager

Document Control

• Coordinate with the project team to collect, review, and distribute documentation, ensuring compliance with standards and requirements.
• Maintain and update documents regularly within the document management system (DMS), both electronically and physically.
• Track document deadlines and ensure timely reviews and approvals.
• Prepare project-specific document registers and transmittals.
• Support office operations and administrative tasks.
• Maintain records of expenses, invoices, and administrative costs, assisting in budgeting.
• Coordinate travel and accommodation for teams and management.
• Ensure organized office environment, inventory management, and procurement activities.

Support to Project Teams

• Track project milestones and ensure timely submission of documentation.
• Prepare documentation for audits and inspections.
• Coordinate with government authorities for approvals, permits, and certifications.
• Assist in preparing agendas, minutes, and action items for meetings.
• Ensure documents and contracts are current and compliant.
• Support HR with onboarding, employee records, and staff scheduling.
• Prepare reports, project updates, and internal documentation.
• Schedule meetings, site visits, and conferences.
• Manage communication with clients, subcontractors, and stakeholders.

Office Management

• Ensure compliance with regulatory documentation requirements.
• Manage document receipt, distribution, and filing.
• Maintain project records with proper version control.
• Develop procedures for document management and archiving.

Requirements - Administration Manager

• Fluent in English and Arabic, both written and spoken.
• Excellent communication and interpersonal skills.
• Confident, proactive, and self-motivated with a positive attitude.
• Highly organized with meticulous attention to detail and administration experience.
• Ability to work under pressure and meet deadlines.
• Capable of multitasking and prioritizing tasks effectively.
• Independent decision-making skills.
• Proficient with IT tools such as Word, Excel, PowerPoint, Teams, SharePoint, ShareFile.

Benefits - Administration Manager

• Competitive salary.
• Long-term career development opportunities.
• Benefits including private medical care.