Office Manager

Leverage your abilities and join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well.
They are one of the leading Events solutions and production providers in GCC with more than 20 years of experience in the market and having ISO certifications for Events production and organization.
The Office Manager in Events solutions, production, and logistics oversees personnel management, talent acquisition, and employee relations within the dynamic environment of event planning and logistics, ensuring efficient staffing and HR operations to support successful event execution and logistical coordination.
Key Accountabilities
The position involves:
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Manage office G&A budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering and security services.
Knowledge, Skills, and Experience
We are Looking for:
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Fluency in English is a must.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• 8+ years if experience in related position.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Advertising
• Media Planning
• PR

Keywords

• Office Manager

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