Operations Executive - Saudi National

Tahaluf; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

Tahaluf, a leading event organizer in Saudi Arabia, seeks an Operations Executive to support event delivery across EMEA. This role involves managing project plans, coordinating staff, and ensuring compliance with safety guidelines. Join a dynamic team and accelerate your career in a fast-paced environment with opportunities for personal development.

Benefits

Medical Insurance for individual and family

25 days of annual leave

Wellbeing benefits

Remote working on Sundays

Work from anywhere for 1 month each year

Paid flight to Riyadh for individual and family

30 days accommodation or SAR 5,000 payment

Up to SAR 2,500 reimbursement for shipping

Qualifications

• Minimum 1 year of experience in operations or event management.
• Knowledge of industry and venue relationships.
• Proficient in project management tools.

Responsibilities

• Support Operations Manager in delivering events.
• Create and maintain project plans and schedules.
• Manage exhibitor queries and floor plans.

Skills

Proactive

Time Management

Organizational Skills

Communication

Knowledge of Health & Safety Guidelines

Education

1 year of professional/work experience

Tools

Business and Project Management Software

Job description

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues, and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large-scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon, and AliBaba.

Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition, and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf; we are offering you the chance to:

1. Work within a highly dynamic business with the energy and style of a start-up.
2. Be part of building a business that is launching new products and events at scale.
3. Grab an opportunity to accelerate your career and make a real impact.

As the Operations Executive, you will support the Operations Manager(s) in the operational delivery of events.

You are a highly organized, self-motivated person who really enjoys finding process efficiencies! You’re able to work under your own initiative to meet deadlines and targets, while also driving operational process synergies across a variety of EMEA event verticals.

What You Will Do

1. Deliver various tasks, as allocated by the Operations Manager, in support of running exhibitions across EMEA.
2. Create and maintain show-specific project plans for review & sign-off by Operations Managers.
3. Create and issue PO’s, update budget & invoice trackers.
4. Manage and maintain floor plans, and handle exhibitor queries related to them.
5. Create, maintain, and deliver schedules for catering, electrics, furniture, signage, rigging, and temporary staff.
6. Design and produce system-built feature areas as required.
7. Deliver operational sponsorship deliverables in cooperation with the sales team.
8. Coordinate and manage temporary staff, produce briefs, and provide onsite inductions.
9. Maintain communication with internal teams, venues, contractors, suppliers, and exhibitors.
10. Assist with post-event reports and data analysis.
11. Manage pre-show packing, research, and ordering of equipment and services.
12. Produce onsite documentation, including staff briefings, exhibitor lists, floor plans, and safety information.
13. Assist teams and clients with operational queries.
14. Attend meetings, take minutes, and follow up on actions.
15. Arrange travel and accommodation bookings within the set budget.
16. Ensure compliance with H&S, Security & Sustainability guidelines.
17. Assist with internal and external Service Level Agreements.
18. Perform other duties as required by the senior Operations team.

Qualifications

What You Will Bring

1. A minimum of 1 year of professional/work experience.
2. Knowledge of industry, venues, and current contractors.
3. Proactive, takes initiative, anticipates needs.
4. Knowledge of exhibition Health & Safety guidelines.
5. Proficient in business and project management software.
6. Strong time management and organizational skills.
7. Ability to work independently, meet deadlines, and operate within budgets.
8. Excellent English communication skills; additional languages are a plus.
9. Good understanding of the exhibition industry and venue relationships.
10. Familiarity with procurement practices.
11. Willingness and ability to travel across the EMEA region.

We foster a rewarding, supportive, and enjoyable work environment. We value energy and ambition, and seek colleagues eager to contribute and make things happen.

Additional Information

• This role is open to Saudi Nationals only.

What You Will Get

Core Benefits:

• Medical Insurance for individual and family.
• 25 days of annual leave.
• Wellbeing benefits.
• Remote working on Sundays.
• Work from anywhere for 1 month each year.

Local Relocation Package:

• Paid flight to Riyadh for individual and family (up to three children).
• 30 days accommodation or a SAR 5,000 payment.
• Up to SAR 2,500 reimbursement for shipping/goods excess baggage.

We celebrate diversity and are committed to an inclusive environment. Support or adjustments for interviews or participation are available upon request.