Office Manager

Role in Brief:

The Executive Secretary for Agility Logistics Parks is responsible for general secretarial duties which include maintaining the filing system, organizing travel and meeting arrangements, and assisting team members on HR, Finance, and IT related matters.

Your Responsibilities

Office Administration

• Organize meetings, business unit events and conferences
• Manage databases and filing system
• Attend senior management meetings
• Coordinate external correspondences (Arabic & English), including queries and complaints
• Coordinate courier shipments
• Proactively connect with team members, suppliers, and clients as required
• Maintain stationery and furniture supplies
• Manage and budget petty cash for the team
• Archive government document related to civil defense and municipality with agility admiration team
• Tracking the expiry date for the above license
• Tracking the attendance for ALP employee as per agility polices

Team Support

• Act as the POC for any HR, Finance,ALP or IT related matter with Kuwait Corp/HR team; this includes keeping employee records up to date (leave, attendance, new requisition), arranging transportation and accommodation bookings and travel requests, and user IDs & emails
• Use internal systems (Oracle – Transfora- Prolease, if required) to process various requests on behalf of the team members