Administration & Secretarial Specialist

Aggreko; Saudi Arabia; On-site; SAR 30,000 - 50,000; Full time

Job summary

A leading company in energy solutions is seeking an Administration & Secretarial Specialist in Jeddah, Saudi Arabia. This role involves managing administrative tasks, supporting staff, and ensuring a professional office environment. The position offers competitive compensation, industry-leading benefits, and opportunities for continuous training and career growth.

Benefits

Medical insurance

Continuous training and development

Career growth opportunities

Safety-focused culture

Qualifications

• Native Arabic speaker with excellent English speaking and writing skills.

Responsibilities

• Handle daily administrative duties and manage company properties.
• Perform reception duties and coordinate facilities maintenance.
• Assist in organizing conferences, workshops, and meetings.

Skills

Effective communication skills

Proficiency in computer skills

Ability to work independently

Teamwork ability

Job description

We're the global leader in providing energy solutions that help businesses grow and communities thrive.

We work as a team and we’re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.

We’re looking for Administration & Secretarial Specialist in Saudi Arabia. The main responsibilities include managing administrative tasks, supporting staff, and maintaining organizational processes. This role acts as the first point of contact for clients & visitors and facilitates a professional office environment. You will report to the General Manager of Saudi Arabia.

Why Aggreko?

• Position based in Jeddah

• Competitive compensation and industry-leading benefits including medical insurance

• Continuous training, development, and career growth opportunities

• Safety-focused culture

Key Responsibilities:

• Handle daily administrative duties such as office supplies, pantry supplies, printer maintenance, and vendor management.

• Manage company properties for new joiners and leavers, including laptops, mobile phones, SIM cards, and access systems.

• Maintain monthly mobile communications and medical insurance records.

• Perform reception duties, including handling calls and greeting visitors professionally.

• Coordinate facilities maintenance and liaise with building management and contractors.

• Maintain company documents and filing systems according to standards.

• Ensure the office area is well-maintained.

• Coordinate transportation for guests and external clients if needed.

• Update company directory and support event and training logistics.

• Liaise with building maintenance for office issues.

• Assist in organizing conferences, workshops, and meetings, including travel and visa arrangements and budgeting.

• Manage visitor visits to the Jeddah office.

• Negotiate contracts for office supplies and services, managing costs effectively.

• Set up workstations and organize office supplies for new staff.

• Manage meeting room bookings and related IT and stationary requirements.

• Prepare documents and presentations for meetings.

• Provide general administrative support like printing, scanning, and document typing.

• Coordinate office team activities and external visitors.

• Perform other ad-hoc duties as needed.

Required Skills and Experience:

• Effective communication skills

• Proficiency in computer skills, including word processing

• Ability to work independently and manage workload proactively

• Native Arabic speaker with excellent English speaking and writing skills

• Teamwork ability

Find out more and apply now.

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Our commitment to diversity and inclusion

We welcome people from diverse backgrounds and cultures, respecting their unique skills and experiences. We encourage authenticity at work, believing it enhances our performance and community impact. We are an equal opportunity employer, considering applications based on qualifications and experience without discrimination.