Administrative Assistant-Saudi Arabia

Extreme Networks; Saudi Arabia; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading global networking solutions provider is seeking an Administrative Assistant to provide comprehensive support to various teams. The role involves managing schedules, travel logistics, and confidential information while driving improvements in administrative processes. Ideal candidates will demonstrate strong communication, problem-solving skills, and proficiency in Microsoft Office tools.

Qualifications

• 3-5 years of experience in an administrative role supporting senior managers.
• Experience managing complex schedules and travel logistics.

Responsibilities

• Coordinate meetings, establish agendas, and handle catering.
• Manage domestic and international travel arrangements.
• Prepare presentations and manage expense reports.

Skills

Problem-Solving

Communication

Flexibility

Attention to Detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant

Over 50,000 customers globally trust our end-to-end, cloud-driven networking solutions and rely on our top-rated services and support to accelerate their digital transformation efforts. With double-digit growth year over year, Extreme is well-positioned to deliver better outcomes at scale.

Join us and be part of something big! We are a global leader with hubs in Europe, North America, South America, Asia Pacific, and the Middle East.

Extreme Networks offers a fantastic opportunity for an Administrative Assistant. If you are eager to join a dynamic team and drive change, we want to hear from you.

In this role, you will provide administrative support to the CAO, Sales, Marketing, Legal, HR, and Facilities teams, working under the direction of the Legal Operations Manager. You will handle highly confidential and critical information and prepare materials for discussions and meetings involving internal and external stakeholders. You will also suggest improvements to administrative processes and manage complex high-level contacts both inside and outside the company. This position requires exceptional attention to detail, flexibility, and adaptability in a fast-changing environment.

Responsibilities Might Include

• Coordinate meetings, establish agendas, and handle catering.
• Manage domestic and international travel arrangements, including passport and visa requirements for the Country Manager and other frequent travelers.
• Prepare presentations.
• Manage expense reports, primarily for the Country Manager and frequent travelers.
• Compose business correspondence and address communications promptly, highlighting critical issues to management.
• Manage team SharePoint sites.
• Provide support for E-Billing, vendors, and budgets.
• Offer administrative support to the Executive Vice President, Chief Administrative Officer, the Country Manager, and the local team as directed.
• Assist with special projects such as coordinating off-sites, conducting research and analysis, document retention initiatives, and other ad hoc tasks.

Requirements

• 3-5 years of experience in an administrative role supporting senior managers or executives.
• Extensive experience managing complex schedules, travel logistics, and company-wide events.
• Proactive problem-solving skills and good judgment.
• Tact, discretion, critical thinking, and excellent communication skills.
• Professionalism, interpersonal skills, energy, and flexibility.
• Ability to handle confidential information appropriately.
• Initiative, resourcefulness, and effective prioritization.
• Assertiveness and success in a fast-paced, technology-driven environment.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.