I&C Operations Administrator Specialist

Hitachi Energy; Eastern Province; On-site; SAR 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Operations Administrator, where you'll play a pivotal role in enhancing operational efficiency and driving strategic initiatives. This dynamic position involves overseeing administrative workflows, managing procurement documentation, and supporting risk management efforts. With a focus on compliance and performance metrics, you will collaborate across departments and lead a dedicated team in a fast-paced environment. If you thrive on challenges and are passionate about operational excellence, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in operations or administration.
• Advanced skills in MS Office, especially Excel.

Responsibilities

• Coordinate day-to-day operational activities and support strategic planning.
• Analyze workflows and propose continuous improvement initiatives.

Skills

Operations Management

Process Optimization

MS Office Suite

ERP Systems (SAP, Oracle)

Compliance Management

Data Analysis

Team Leadership

Education

Bachelor's Degree in Electrical Engineering

Diploma in Electrical Engineering

Job description

To build and grow the Operations Administrator plays a critical role in ensuring efficient and effective operational activities. Responsible for overseeing administrative workflows, improving internal processes, supporting strategic initiatives, and facilitating cross-departmental collaboration. Acts as a key support to leadership by ensuring compliance, tracking operational KPIs, and driving process optimization.

How you will make an impact

1. You will coordinate and oversee day-to-day operational administrative activities and support operations management in strategic planning, budgeting, and reporting.
2. You will analyze operational workflows, propose continuous improvement initiatives, monitor operational KPIs, and generate performance reports.
3. You will liaise across departments to streamline communication and operations, and supervise and mentor junior administrative staff.
4. You will manage procurement documentation, supplier communications, and vendor follow-up. Organize meetings, draft agendas, record minutes, and manage action points.
5. You will assist in audits, compliance checks, and enforcement of corporate policies. Support onboarding processes, training logistics, and HR administrative tasks.
6. You will assist in risk management initiatives and business continuity planning. Take ownership of special projects assigned by management.
7. You will coordinate between the team lead and project managers for logging and following NCRs on the system, and update the organization’s competency matrix in coordination with team leaders.
8. You will support employees with administrative requests such as travel and hotel arrangements, and support training activities and related administrative tasks.
9. You will lead, motivate, and support a large team within a time-sensitive and demanding environment, including career development plans for direct reports and problem resolution.
10. You will manage data collection for updating metrics to achieve productivity targets, reduce cost per unit, eliminate errors, and deliver excellent customer service.

Living Hitachi Energy's core values of safety and integrity, which entail taking responsibility for your actions while caring for colleagues and the business.

Your background

1. A bachelor’s degree or diploma in electrical engineering is preferred.
2. Minimum 5+ years of experience in operations, administration, or related fields.
3. Advanced skills in MS Office (Excel, Word, PowerPoint, Outlook).
4. Experience with ERP systems (SAP, Oracle) is preferred.
5. Proficiency in both spoken and written English is required.

Company Industry

• Power Generation
• Power Distribution
• Energy
• Nuclear Energy

Department / Functional Area

• Administration

Keywords

• I&C Operations Administrator Specialist

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