Activity Coordinator / Gatekeeper

DuPont; Eastern Province; On-site; SAR 80,000 - 100,000; Full time

Job summary

A leading company in the Eastern Province is seeking an Activity Coordinator to manage operational tasks and scheduling. The ideal candidate will have a diploma in a relevant field and significant manufacturing experience. Responsibilities include coordinating maintenance work, managing schedules, and ensuring compliance with safety standards. The role requires strong decision-making skills, excellent communication, and proficiency in MS Office and CMMS applications. Join a dynamic team focused on optimizing plant operations and improving efficiency.

Qualifications

• 7-10 years of manufacturing or related experience required.
• Process Safety Management experience preferred.

Responsibilities

• Coordinates work to be performed by operations personnel.
• Ensures appropriate operational resources are allocated.
• Participates in maintenance schedule update meetings.

Skills

Communication

Planning

Organizing

Decision-Making

Time Management

Education

Diploma in Chemical, Mechanical or equivalent

Tools

Microsoft Office

CMMS application (SAP)

Job description

• Works with all roles impacting operations (i.e. Run Plant Engineer, Production Coordinator Technical Advisor, etc.) to determine jobs for upcoming week and works with the Maintenance Scheduler to decide which jobs are to be included in the schedule.
• Coordinates work to be performed by operations personnel. (i.e. Coordinates timing and scheduling of process equipment preparation and maintenance with the Maintenance Scheduler)
• Ensures appropriate operational resources are allocated to perform operational tasks and activities.
• Inputs shift planning tool (OPD Task List) and role utilization data/timing into process for determining normal staffing.
• Utilizes, updates & adjust the OPD Task List to schedule plant activities that impact operations.
• Ensures communication to maintenance on job readiness prior to job assignment.
• Communicate schedule to Shift Supervisor for equipment preparation.
• Actively participate in the maintenance schedule update meetings, i.e. Daily Schedule Confirmation meeting, Weekly Scheduling / Work Selection meeting, etc.
• Assess and ensure work orders are value adding, have detailed scopes, applicable troubleshooting information, etc. Coaches work originators on creation of value-added work notifications.
• Determine if the requested work can be performed within the plant / department. If it can, route to operations. If it can't, route work to proper service provider for execution, i.e. maintenance, improvements, etc.
• Recognize when work notifications are not "like-for-like" and ensure the originator or appropriate person for those items has initiated the Management of Change (MOC) process.
• Informs work originator if the work notification is rejected with reasons for rejection.
• Prioritize the work notifications using knowledge of plant's / departments physical condition, the Preventative Maintenance program and budgetary constraints.
• Manage the incoming backlog and works with Maintenance Scheduling to manage the active backlog.
• Review work status with service providers and originators and adjust schedule as required.
• Works with Maintenance team to manage emergency work.
• Collect and/or review process data for improvement purposes and corrective actions. (i.e. % Emergency Work, Incomplete Work Notifications, Operational Delays, Rework, etc.)
• Ensures rework is identified on work requests and recorded as applicable.
• Owns Bill of Materials accuracy.
• Works with plant and maintenance resources to ensure MIQA and other plant specific compliance activities are scheduled and completed to maintain compliance.
• Works with Operations Turnaround Coordinator to ensure Start Up and Shutdown tasks align with plant operations activities.
• Participate in available Activity Coordinator networks to improve effectiveness in role and leveraging of best practices.

Qualifications:

• Diploma in Chemical, Mechanical or equivalent.
• 7-10 years of manufacturing or related experience required
• Line of business experience required
• Process Safety Management (High Hazard Process/Low Hazard Operation) experience preferred

Capabilities Required for this Role (Knowledge Skills & Abilities):

• Knowledge of appropriate standards, protocols, and systems.
• Microsoft Office knowledge and skills (Word, Excel, PowerPoint, etc.).
• Knowledgeable/experience with CMMS application (i.e. SAP)
• Demonstrated skill in verbal and written communications, planning and organizing.
• High level of confidence in his / her decision-making skills
• Excellent organization and time management skills to include prioritization, scheduling, and optimizing work force skills and resources.
• Experience in coaching, training, networking and facilitation.
• Can look at the big picture (production versus costs) and make the correct decision.
• Understanding of budgeting processes and status. Applies knowledge of maintenance and operations budgets in decision making.
• Ability to value assess work notifications and say no to requests if they are not aligned to current plant goals.

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