Operations Executive - Saudi National

Tahaluf; Saudi Arabia; On-site; SAR 30,000 - 60,000; Full time

Job summary

Join a dynamic team at a leading event organizer in Saudi Arabia, where you'll support operations for large-scale exhibitions across EMEA. This role offers the chance to work on exciting projects, enhance your skills, and contribute to the growth of a rapidly expanding company. With a focus on innovation and collaboration, you will play a vital role in delivering awe-inspiring experiences while enjoying core benefits such as medical insurance, generous leave, and opportunities for remote work. Be part of a transformative journey in the events industry!

Benefits

Medical Insurance

25 Days Annual Leave

Wellbeing Benefits

Remote Working on Sundays

One Month of Remote Work per Year

Local Relocation Package

Flights to Riyadh

30 Days Accommodation

Shipping Cost Reimbursement

Qualifications

• At least 1 year of professional experience in event operations.
• Knowledge of Health & Safety guidelines in exhibitions.
• Proficiency in project management software.

Responsibilities

• Support delivery of tasks allocated by Operations Manager.
• Manage procurement activities and maintain project plans.
• Coordinate with internal teams and oversee event logistics.

Skills

Organizational Skills

Project Management

Communication Skills

Initiative

Time Management

Education

Bachelor's Degree

Tools

Business Management Software

Job description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

• Work within a highly dynamic business with the energy and style of a start-up
• Be part of building a business that is launching new products and events at scale
• Grab an opportunity to accelerate your career and make a real impact.

As the Operations Executive, you will support the Operations Manager(s) on the operational delivery of events.

You are a highly organised, self-motivated person who really enjoys finding process efficiencies! You're able to work under your own initiative to meet deadlines and targets, while also driving operational process synergies across a variety of EMEA event verticals.

What you will do

• Support the delivery of various tasks allocated by the Operations Manager, in support of running exhibitions across EMEA.
• Create and maintain show-specific project plans for review & sign-off by Operations Managers.
• Manage procurement activities such as creating and issuing PO's, updating budget & invoice trackers.
• Manage and maintain floor plans, and handle exhibitor queries related to them.
• Create and deliver schedules for catering, electrics, furniture, signage, rigging, and temporary staff.
• Design and produce simple system-built feature areas as required.
• Coordinate operational sponsorship deliverables with the sales team.
• Manage temporary staff, produce show briefs, and conduct onsite inductions.
• Coordinate with internal teams, venues, contractors, suppliers, and exhibitors.
• Assist in compiling post-event reports and data analysis.
• Oversee pre-show packing, research, and ordering of equipment and services.
• Produce onsite documentation including staff briefings, exhibitor lists, and safety information.
• Assist teams with operational exhibitor queries and provide general support.
• Attend meetings, take minutes, and follow up on actions.
• Arrange travel and accommodation bookings within budget.
• Ensure compliance with H&S, Security & Sustainability guidelines.
• Assist in implementing Service Level Agreements.
• Perform additional duties as assigned by senior team members.

Qualifications

What you will bring

• At least 1 year of professional or work experience.
• Knowledge of industry, venues, and contractors.
• Proactive approach and initiative-taking ability.
• Knowledge of exhibition Health & Safety guidelines.
• Proficiency in business and project management software.
• Strong organisational and time management skills.
• Ability to work independently and within budget.
• Excellent communication skills in English; additional languages are a plus.
• Good understanding of the exhibition industry and venue relationships.
• Familiarity with procurement practices.
• Willingness and ability to travel across the EMEA region.

We value energy and ambition, and seek colleagues eager to contribute and make an impact.

Additional Information

*Please note this role is open to Saudi Nationals only*

What you will get

Core Benefits:

• Medical insurance for individual and family
• 25 days annual leave
• Wellbeing benefits
• Remote working on Sundays
• One month of remote work per year

Local Relocation Package (if eligible):

• Flights to Riyadh for individual and family (up to 3 children)
• 30 days accommodation or a SAR 5,000 one-off payment
• Reimbursement of shipping/excess baggage costs up to SAR 2,500

We celebrate diversity and are committed to creating an inclusive environment for all applicants. Support and adjustments are available for interview and onboarding processes upon request.