Operations Executive - Saudi National

Informa PLC; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

Join a dynamic and ambitious team at a leading B2B events organizer in Saudi Arabia. As an Operations Executive, you will play a crucial role in delivering exceptional events across the EMEA region. This position offers the opportunity to work in a fast-paced environment, contributing to the successful execution of large-scale projects. With a focus on personal development and a supportive leadership team, you will thrive in a culture that values energy and innovation. If you're ready to make a significant impact in the events industry, this role is perfect for you.

Benefits

Medical Insurance

25 Days Annual Leave

Wellbeing Benefits

Remote Working on Sundays

Work from Anywhere for 1 Month Annually

Local Relocation Package

Flight to Riyadh for Family

Accommodation Support

Shipping Cost Reimbursement

Qualifications

• 1+ years of professional experience in event management or operations.
• Strong understanding of exhibition Health & Safety guidelines.

Responsibilities

• Support event delivery tasks and manage project plans.
• Coordinate with internal teams and vendors for event logistics.

Skills

Organizational Skills

Project Management

Communication Skills

Problem-Solving

Time Management

Education

Bachelor's Degree

Tools

Business Management Software

Job description

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large-scale events scene. Our partners support the expansion of live events in the Kingdom and are also the partner of choice for heavyweights like Apple, Amazon, and Alibaba.

Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a significant impact on the global events sector. We are bringing iconic Informa brands to Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition, and the award-winning cybersecurity event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be prepared to take on large-scale projects from day one, under the guidance of a supportive leadership team that encourages personal development and offers new opportunities.

Job Description

We are building awe-inspiring experiences, launching award-winning brands, and scaling faster than any event organiser in history. Take a leap with Tahaluf; we offer you the chance to:

1. Work within a highly dynamic business with the energy and style of a start-up.
2. Be part of building a business that is launching new products and events at scale.
3. Accelerate your career and make a real impact.

As the Operations Executive, you will support the Operations Manager(s) in the operational delivery of events.

You are highly organized, self-motivated, and enjoy finding process efficiencies. You can work independently to meet deadlines and targets, while also driving operational process synergies across various EMEA event verticals.

What you will do

• Support the delivery of tasks allocated by the Operations Manager to run exhibitions across EMEA.
• Create and maintain show-specific project plans for review and approval by Operations Managers.
• Create and issue Purchase Orders (POs), update budgets, and invoice trackers.
• Manage and maintain floor plans and handle exhibitor queries related to them.
• Develop and deliver schedules for catering, electrics, furniture, signage, rigging, and temporary staff.
• Design and produce system-built feature areas as required.
• Coordinate operational sponsorship deliverables with the sales team.
• Manage temporary staff, produce briefs, and conduct onsite inductions.
• Liaise daily with internal teams, venues, contractors, suppliers, and exhibitors.
• Contribute to post-event reports and data analysis.
• Handle pre-show packing, research, and procurement of equipment and services.
• Prepare onsite documentation, including staff briefings, exhibitor lists, and safety information.
• Assist teams and clients with operational queries and support general team activities.
• Attend meetings, take minutes, and follow up on actions.
• Arrange travel and accommodation bookings within the operational budget.
• Adhere to company H&S, Security, and Sustainability guidelines.
• Support the implementation of Service Level Agreements.
• Perform additional duties as required by senior team members.

Qualifications

What you will bring

• At least 1 year of professional or work experience.
• Knowledge of industry venues and current contractors.
• Proactive approach and ability to anticipate needs.
• Understanding of exhibition Health & Safety guidelines.
• Proficiency in business and project management software.
• Strong organizational and time management skills.
• Ability to work independently within budget and deadlines.
• Excellent English communication skills; additional languages are a plus.
• Good knowledge of the exhibition industry and venue relationships.
• Familiarity with procurement practices.
• Willingness to travel and work across different time zones, especially within EMEA.

We prioritize a rewarding, supportive, and enjoyable work environment, valuing energy and ambition. We seek colleagues eager to contribute and make a difference.

Additional Information

*Please note this role is open to Saudi Nationals only*

What you will get

Core Benefits:

• Medical Insurance for individual and family
• 25 days annual leave
• Wellbeing Benefits
• Remote working on Sundays
• Work from anywhere for 1 month annually

Local Relocation Package (if eligible):

• Flight to Riyadh for individual and family (up to three children)
• 30 days accommodation or a SAR 5,000 one-off payment
• Reimbursement of shipping or excess baggage costs up to SAR 2,500

We celebrate diversity and welcome applicants from all backgrounds. We are committed to providing a disability-friendly environment and support adjustments for interview or employment processes upon request.