Purchasing Specialist | alfanar Electric

alfanar Group; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

A leading company in the procurement sector is seeking a Procurement Specialist to manage purchase orders, supplier relations, and logistics coordination. The ideal candidate will have a Bachelor's degree in Business Administration and 2-4 years of relevant experience, ensuring compliance with quality and safety standards while achieving departmental objectives.

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• 2 to 4 years of experience in procurement.
• Updated soft and technical skills related to procurement.

Responsibilities

• Negotiate quotations and manage supplier relationships.
• Process purchase orders and initiate payments.
• Ensure timely delivery and compliance with quality standards.

Skills

Cost Benefit Analysis

Cost Reduction Analysis

Purchasing Supply Chain Management

Education

Bachelor Degree in Business Administration

Tools

Purchasing Applications and Tools

Job description

Job Purpose

This position exists to perform purchase orders, status reports, and coordination activities efficiently, in a timely manner, and according to quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Procurement and Supplier Management:

• Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
• Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
• Review market conditions, prices, delivery terms, and trends to determine present and future material availability.
• Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing purchase orders.

Order Processing and Payment:

• Approve purchase orders and initiate payments as per competency.
• Support all departments by coordinating timely advance payments to suppliers.
• Cross-check invoices against orders at the time of initiating any payment.

Logistics and Delivery Coordination:

• Ensure timely delivery of quality products and assist the logistics section accordingly.
• Work in cross-functional teams with logistics to prepare draft contracts/orders and pre-negotiate with logistics providers.
• Maintain updated knowledge of KSA customs, clearance policies, administrative regulations, and legal requirements related to purchasing goods.

Reporting and Strategy:

• Prepare daily status reports of purchase requests and discuss them with the concerned manager weekly.
• Contribute to achieving department objectives.
• Implement QMS policies and procedures and report any non-conformities to the immediate manager.

General and Strategic Responsibilities:

• Perform assigned requirements according to the department's strategic plan.

Role Accountability

HR Proficiency:

• Maintain updated soft and technical skills related to the job.

Delivery:

• Perform activities to meet operational and development targets as per schedules.
• Utilize resources effectively to achieve objectives within cost and time constraints.
• Provide periodic reports detailing deviations and task execution.

Problem-Solving:

• Resolve related problems and escalate complex operational issues.

Quality:

• Ensure quality requirements are met to develop effective quality control processes, including specifications for products or activities.

Business Process Improvements:

• Coordinate well-defined systems, policies, procedures, and seek automation opportunities.

Compliance:

• Adhere to related policies, procedures, and work instructions.

Health, Safety, and Environment:

• Ensure compliance with safety, quality, and environmental management procedures within the work activity to guarantee safety, legislative compliance, and high-quality delivery.

Academic Qualification

Bachelor Degree in Business Administration or relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

• Cost Benefit Analysis
• Cost Reduction Analysis
• Group Purchasing
• Purchasing Agreements
• Purchasing Applications and Tools
• Purchasing Benchmarking
• Purchasing Planning
• Purchasing Procedures
• Purchasing Reporting
• Purchasing Supply Chain Management
• Work and Purchase Orders