Secretary IV, IT Job

Tasnee; Saudi Arabia; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading company in Jubail is seeking a Secretary IV for the IT department. The role involves providing high-level administrative support to the Chief Information Officer, managing documentation, and ensuring smooth operations. Ideal candidates will have a relevant degree and experience in administrative roles, with strong communication skills and attention to detail.

Qualifications

• Two years of related experience required.
• Knowledge of administrative and clerical procedures.

Responsibilities

• Prepare correspondence, reports, and materials for publications.
• Coordinate meetings and conferences.
• Manage office resources and maintain schedules.

Skills

English

Attention to detail

Time management

Interpersonal skills

Education

Relevant diploma or bachelor's degree

Tools

Spreadsheets

Word processing

Database management

Job description

Job Opportunity: Secretary IV, IT

An exciting opportunity is available for Secretary IV, IT based in Jubail. The role reports directly to the Chief Information Officer.

Job Purpose:

Provides high-level administrative support to the Chief Information Officer by managing documentation, handling appointments and meetings, preparing statistical reports, controlling confidential data/information, and ensuring smooth operations at the management level, based on principles of trust, integrity, and accountability.

Qualifications and Requirements:

• Relevant diploma or bachelor's degree with two years of related experience
• Knowledge and experience with relevant software applications such as spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Understanding of business principles, protocols, and etiquette

Position Responsibilities:

• Prepare correspondence, reports, and materials for publications and presentations
• Maintain expense reports
• Create, transcribe, and distribute meeting agendas and minutes
• Perform general clerical duties including photocopying, faxing, mailing, and filing
• Arrange travel, accommodation, and entertainment for visitors
• Maintain schedules and calendars
• Coordinate meetings and conferences
• Arrange and confirm appointments
• Handle and organize incoming information and communication
• Answer telephones and handle inquiries appropriately
• Communicate verbally and in writing to provide information
• Coordinate the flow of information internally and externally
• Greet clients and visitors
• Implement and maintain office systems and filing procedures
• Operate and maintain office equipment
• Manage office resources such as conference rooms and supplies
• Perform other duties as assigned to ensure organizational effectiveness

Skills:

• Excellent spelling, punctuation, grammar, and English language skills
• Ability to produce professional correspondence and documents
• Manage multiple communications efficiently
• Proficiency in fast and accurate typing
• Strong verbal and written communication skills
• Attention to detail and confidentiality
• Effective planning and organizational skills
• Time management
• Interpersonal skills