Admin Manager ( MEP Construction)

confidential; Jeddah; On-site; SAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking an experienced Admin Manager to oversee administrative functions for a major construction project. This role is critical in managing HR tasks, staff logistics, and ensuring compliance with local labor laws. The ideal candidate will possess a strong background in administration within construction or MEP projects, excellent organizational and leadership skills, and fluency in both English and Arabic. Join a dynamic team where your contributions will help facilitate smooth operations and support the successful delivery of large-scale projects.

Qualifications

• 10+ years experience in admin, HR support, and logistics in construction projects.
• Strong understanding of Saudi labor laws and visa processes.

Responsibilities

• Manage HR tasks, staff mobilization, and site logistics for a major construction project.
• Ensure compliance with labor laws and maintain accurate admin records.

Skills

Administration

HR Support

Site Logistics

Organizational Skills

Leadership

Problem-Solving

MS Office

Fluent in English

Fluent in Arabic

Education

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Human Resources

Tools

Admin Systems

MS Office

Job description

We are hiring an experienced Admin Manager to manage all administrative functions related to a major MEP and ELV construction project in Saudi Arabia. This role will oversee HR administration, staff mobilization, accommodation, logistics, and general project site support to ensure smooth day-to-day operations.

Key Responsibilities

• Manage all HR administrative tasks, including staff records, accommodation attendance, transport and leave management for project personnel.
• Coordinate the mobilization and demobilization of staff and workers in line with project schedules.
• Oversee accommodation arrangements, camp management, transportation, and site facilities.
• Ensure compliance with Saudi labor laws and project policies for all admin-related activities.
• Liaise with local authorities, PROs, and government offices for employee documentation and permits.
• Support recruitment coordination and onboarding processes for project manpower.
• Manage site office operations, office supplies, and facility maintenance.
• Handle visa processing, Iqama renewals, and medicals in coordination with HR and PRO teams.
• Maintain accurate admin records, reports, and filing systems for audits and compliance.
• Ensure smooth communication and coordination between project departments and admin functions.

Skills

• Minimum 10 years of total experience in administration, HR support, and site logistics in construction or MEP projects.
• Bachelor’s Degree in Business Administration, Human Resources, or a related field.
• Proven experience in handling large-scale project administration, preferably stadium or major infrastructure projects.
• Strong understanding of Saudi labor regulations, visa processes, and accommodation standards.
• Excellent organizational, leadership, and problem-solving abilities.
• Proficient in MS Office and admin systems.
• Fluent in English and Arabic