Executive Assistant

International Schools Group (ISG); Al Khobar; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated executive assistant to provide organized administrative support to the principal's office. The ideal candidate will excel in communication and organizational skills, managing multiple priorities in a fast-paced environment. This role involves overseeing administrative tasks, managing schedules, and ensuring effective communication between various stakeholders. If you are proactive and thrive in a collaborative setting, this opportunity offers a chance to make a significant impact in an educational environment.

Qualifications

• Bachelor’s degree in a related field required.
• Experience as an executive or personal assistant is essential.

Responsibilities

• Provide administrative support to the principal/administrator.
• Manage calendars, schedule meetings, and handle communications.
• Supervise administrative support staff and maintain office organization.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Time Management

Discretion

Education

Bachelor's Degree

Tools

MS Office

Google Suite

Job description

Summary

We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal’s/administrator’s office, by ensuring the efficient and effective operation of the principal's/administrator’s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment.

Position Duties

The Successful Candidate Will Be Expected To

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative, finance related records and personal assistant support to the principal/administrator.
• Screen visitors, phone calls and distribute correspondence for the principal/administrator.
• Manage principal’s/administrator’s and or department’s calendar and diary, and schedule meetings.
• Be the primary point of contact among administrators, employees, parents and other external partners.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements for the principal/administrator.
• Take minutes during meetings.
• Format information and respond to internal and external communication – memos, emails, presentations reports etc.
• Research and organize data to represent the administrator for presentation to directors, executives and others.
• Redirect communication and enquiries to the appropriate persons for action.
• Manage the school’s or department’s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.
• Handle sensitive and confidential information with discretion.
• Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
• Communicate with and prepare documentation for other departments as needed.
• Work with other schools or departments to develop shared resources and to establish best practice operating procedures.
• Assist with events planning.
• Organize and maintain the office filing system.
• Supervise/oversee the performance of other administrative support staff.
• Contribute to decision-making as required.
• Ensure that support staff working areas are kept presentable at all times.
• Book facilities and equipment for meetings and events and ensure the needed is available.
• Communicate and collaborate in a professional manner.
• Manage all staff professional development initiated by the principal/administrator - if applicable.
• Support the Master Schedule Building Team - if applicable.
• Perform other duties assigned by your principal/administrator.
  
  

Qualifications And Knowledge

The ideal candidate will have:

• Minimum of Bachelor’s degree in a related field of study.
• Excellent MS Office and Google Suite knowledge.
  
  

Experience And Skills

The ideal candidate will have:

Experience

• Previous work experience as an executive assistant, personal assistant or similar role.
• Previous work experience in supervising other employees.
  
  

Skills

• Excellent English verbal and written communications skills.
• Ability to make decisions as needed.
• Accountability for your decisions.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Ability to supervise other employees.