I&C Operations Administrator Specialist

Hitachi Energy Ltd.; Saudi Arabia; On-site; SAR 30,000 - 70,000; Full time

Job summary

A forward-thinking company is seeking an Operations Administrator Specialist to enhance operational efficiency and support strategic initiatives. In this role, you will oversee administrative workflows, analyze operational processes, and drive continuous improvement. Your ability to liaise across departments and manage a large team will be crucial in ensuring compliance and optimizing performance metrics. This position offers an exciting opportunity to make a significant impact in a dynamic environment, where your contributions will help shape the future of operations management.

Qualifications

• 5+ years of experience in operations or administration.
• Advanced skills in MS Office and experience with ERP systems.

Responsibilities

• Coordinate day-to-day operational administrative activities.
• Analyze workflows and propose continuous improvement initiatives.
• Supervise and mentor junior administrative staff.

Skills

MS Office (Excel, Word, PowerPoint, Outlook)

ERP systems (SAP, Oracle)

Operational analysis

Team management

Communication skills

Education

Bachelor's degree in Electrical Engineering

Diploma in Electrical Engineering

Job description

- I&C Operations Administrator Specialist

The opportunity

To build and grow the Operations Administrator plays a critical role in ensuring efficient and effective operational activities. Responsible for overseeing administrative workflows, improving internal processes, supporting strategic initiatives, and facilitating cross-departmental collaboration. Acts as a key support to leadership by ensuring compliance, tracking operational KPIs, and driving process optimization.

How you’ll make an impact

You will coordinate and oversee day-to-day operational administrative activities and support operations management in strategic planning, budgeting, and reporting. You will analyze operational workflows, propose continuous improvement initiatives, monitor operational KPIs, and generate performance reports. You will liaise across departments to streamline communication and operations, supervise and mentor junior administrative staff, manage procurement documentation, supplier communications, and vendor follow-up. Additionally, you will organize meetings, draft agendas, record minutes, and manage action points. You will assist in audits, compliance checks, enforcement of corporate policies, onboarding processes, training logistics, and HR administrative tasks. Support risk management initiatives, business continuity planning, and take ownership of special projects assigned by management. Coordinate between team leads and project managers for logging and following NCRs, updating the organization’s competency matrix, and supporting administrative requests related to travel and training logistics. Lead, motivate, and support a large team within a time-sensitive environment, including career development plans and problem resolution. Manage data collection for metrics to improve productivity, reduce costs, eliminate errors, and enhance customer service. Uphold Hitachi Energy’s core values of safety and integrity, taking responsibility for actions and caring for colleagues and the business.

Your background

A bachelor’s degree or diploma in electrical engineering is preferred. Minimum 5+ years of experience in operations, administration, or related fields. Advanced skills in MS Office (Excel, Word, PowerPoint, Outlook). Experience with ERP systems (SAP, Oracle) is preferred. Proficiency in spoken and written English is required.

Location: Dammam, Eastern Region, Saudi Arabia

Experience: Experienced