Receptionist/Secretary

International Schools Group (ISG); Al Khobar; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading educational institution is seeking an energetic Receptionist/Secretary to provide organized support. The role includes managing office supplies, handling correspondence, and ensuring a friendly environment for students and visitors. Ideal candidates should possess strong communication skills and a commitment to child safety.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in a related field preferred.
• Prior experience in a related field is ideal.

Responsibilities

• Manage inventory, handle phone duties, and schedule appointments.
• Greet visitors and provide excellent customer service.
• Assist with filing, typing, and general office duties.

Skills

Communication

Organization

Self-motivation

Proficiency in MS Office

Proficiency in Google Suite

English proficiency

Education

High school diploma or equivalent

Bachelor’s degree in a related field (preferred)

Job description

Summary

ISG seeks an energetic Receptionist/Secretary who will provide efficient, organized support. The role involves managing inventory and supplies, handling phone duties and company correspondence, and appointment scheduling. The candidate should excel at creating a friendly reception and office environment.

Position Duties

The Successful Candidate Will Be Expected To

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures.
• Stay informed about the daily activities of the department, including important meetings.
• Coordinate deliveries and organize travel arrangements for staff and students.
• Provide excellent customer service and meet informational needs of stakeholders.
• Greet and receive visitors, parents, students, and employees.
• Answer phone calls and redirect as necessary.
• Arrange meetings and appointments as required.
• Sort and distribute messages, mail, etc.
• Maintain updated contact information for school stakeholders.
• Assist with the administration of events and tournaments as needed.
• Assist with filing, typing, correspondence, and general office duties.
• Manage and report absences, late arrivals, and early departures throughout the day.
• Liaise with security for visitor access.
• Maintain office and classroom supplies, and process payments if applicable.
• Maintain a filing system.
• Assist substitute teachers if applicable.
• Arrange couriers if applicable.
• Ensure the work area is orderly and professional.
• Perform other duties as assigned by the Principal.

Qualifications and Knowledge

The ideal candidate will have:

• A high school diploma or equivalent.
• A bachelor’s degree in a related field is preferred.

Experience and Skills

The ideal candidate will have:

• Prior experience in a related field.

Skills

• Proficient in MS Office and Google Suite.
• Proficient in English, both written and verbal.
• Good communication skills.
• Well-organized.
• Friendly and polite.
• Self-motivated.