Administration Manager

Koch Industries, Inc; Eastern Province; On-site; SAR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Admin Manager to ensure smooth operations and legal compliance within the company. This role requires a bilingual Saudi national with extensive experience in HR administrative duties and government relations. You will manage documentation, oversee employee contracts, and liaise with local authorities to ensure adherence to regulations. This is an exciting opportunity to work in a dynamic environment where teamwork and ingenuity are valued, contributing to the success of a company that produces high-quality glass products.

Qualifications

• 8-15 years of experience in HR administrative duties and government relations.
• Fluency in English and Arabic is essential for communication.

Responsibilities

• Oversee compliance with Saudi labor laws and manage government relations.
• Maintain accurate administrative records and support HR tasks.

Skills

HR Administrative Duties

Government Relations

Employee Contracts Management

Documentation

Microsoft 365

Interpersonal Skills

Time Management

Fluency in English

Fluency in Arabic

Education

Business Administration

Job description

Your Job
Saudi Guardian Float Glass International Company Ltd. is seeking an Admin Manager to join our team. The ideal candidate will be a bilingual Saudi national with 8-15 years of experience in HR administrative duties, government relations, online portals, managing employee contracts and documentation, and supporting HR tasks. You will ensure smooth company operations, legal compliance, and proper documentation in line with Saudi regulations.

Our Team
We are a principled company that relies heavily on teamwork and ingenuity. We pride ourselves on being the partner of choice for our internal and external customers. Our site employs over 250 staff and produces float glass, vacuum coating glass, and wet coating glass.

What You Will Do

1. Oversee and manage the company's accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat & Tax Authority, and other relevant authorities.
2. Ensure compliance with Saudi labor laws, effectively manage government relations, and oversee all regulatory activities.
3. Liaise with local authorities, PROs, and government offices for employee documentation and permits.
4. Support HR with regularly updated administrative policies and procedures based on best practices.
5. Oversee accommodation arrangements, camp management, transportation, and site facilities for employees.
6. Maintain accurate administrative records, reports, and filing systems for audits and compliance.
7. Supervise and mentor administrative staff, providing guidance, training, and support as needed.

Who You Are (Basic Qualifications)

• Demonstrated experience in a related field.
• Background in Business Administration or a related discipline.
• Experience in administrative roles, government relations, and HR support.
• Knowledge of Microsoft 365 software packages.
• Excellent interpersonal and time management skills.
• Result-oriented with fluency in spoken and written English and Arabic.

What Will Put You Ahead

• Experience in HR Shared Services and HR operations.
• Proven experience as an administration manager.
• Ability to manage and operate relevant Saudi government portals.
• Excellent communication, organizational, and multitasking skills.