Civil Defense Liaison Manager

Bechtel Oil, Gas & Chemicals Incorporated; Riyad Al Khabra; On-site; SAR 80,000 - 150,000; Full time

Job summary

This innovative firm is seeking a Civil Defense Liaison Manager to lead stakeholder engagement for a major infrastructure project. In this role, you will establish processes to manage interactions with civil defense stakeholders, ensuring effective communication and collaboration. You'll coordinate workshops and meetings, develop a RACI matrix, and maintain records of stakeholder interactions. The ideal candidate will have extensive experience in stakeholder management, particularly within civil defense, and possess strong organizational and communication skills. Join a dynamic team and make a significant impact on a vital project in Riyadh.

Qualifications

• Bachelor's degree and 8-10 years of relevant experience required.
• Experience in stakeholder engagement on large-scale programs is essential.

Responsibilities

• Lead the development of processes for managing civil defense interactions.
• Facilitate communication between stakeholders and project teams.
• Identify and escalate risks related to civil defense.

Skills

Stakeholder Engagement

Civil Defense Stakeholder Management

Self-Motivation

Organizational Skills

Communication Skills

Analytical Proficiency

Conflict Management

Cultural Competence

Time Management

Agility

Education

Bachelor's degree or international equivalent

8-10 years of relevant experience

12-14 years of relevant work experience

Tools

MS Office Suite

Job description

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• Relocation Authorized: National - Single
• Telework Type: Full-Time Office/Project
• Work Location: Riyadh

We are currently considering candidates with aviation, other transportation or complex public accessible building project experience to provide project management consultancy services (including technical, commercial and construction management) for a major infrastructure project in Riyadh.

Job Summary:

As the Civil Defense Liaison Manager, you will lead the development and implementation of processes to effectively manage interactions with civil defense stakeholders. Your primary responsibility will be to foster and maintain strong relationships with these stakeholders throughout the project's duration, ensuring effective communication and collaboration to meet all civil defense requirements efficiently.

Major Responsibilities:

• Establish Processes and Procedures: Establish processes and procedures to manage the interface with Civil Defense related stakeholders, ensuring effective engagement and communication.
• Identify Stakeholder Needs: Define the needs of each stakeholder and use this understanding to develop relevant communication and engagement initiatives.
• Develop RACI Matrix: Create a RACI Matrix for all stakeholders, both internal and external, to clarify roles and responsibilities.
• Facilitate Communication: Facilitate structured communication between workstreams, Client departments, and external stakeholders to ensure alignment and collaboration.
• Lead Workshops and Meetings: Coordinate workshops, meetings (both online and face-to-face), and working groups, ensuring all meetings are recorded with minutes.
• Attend Meetings and Track Actions: Attend weekly/monthly meetings as necessary for all types of projects, keeping track of required actions from all stakeholders and following up on progress.
• Delivery Coordination: Manage and coordinate the delivery of all civil defense-related works across program teams, ensuring that interdependencies are effectively integrated into project plans.
• Risk Identification and Escalation: Identify and escalate risks, issues, and concerns related to civil defense promptly, ensuring effective communication with the Stakeholders Manager and program teams.
• Record Keeping: Maintain accurate records of stakeholder interactions and project developments.
• Expert Guidance and Support: Assist and guide program teams by drawing on civil defense expertise to ensure consistency in design and implementation, particularly in relation to Airport Terminal.
• Progress Reporting: Provide regular progress reports on civil defense activities to the Stakeholder Manager and other relevant parties, highlighting achievements, challenges, and proposed solutions.
• Perform Related Duties: Perform any other related duties and responsibilities consistent with the job title/position.

Education and Experience Requirements:

• Minimum: Bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience
• Preferred: Bachelor's degree (or international equivalent) and 10-13 years of relevant experience or 14-17 years of relevant work experience.
• Stakeholder Engagement: Prior stakeholder engagement on large-scale programs with multiple internal and external stakeholders is essential.
• Civil Defense Stakeholder Management: Demonstrated experience in engaging and coordinating with General Directorate of Civil Defense on Civil Defense activities.

Required Knowledge and Skills:

• Self-Motivation: Highly motivated self-starter with a drive for success.
• Independence: Capable of working effectively with minimal supervision.
• Organizational Skills: Strong capabilities in organizing, communicating, and interacting across various organizational levels.
• Attention to Detail: Strong focus on excellence and meticulousness.
• Time Management: Excellent planning skills with the ability to prioritize and multitask effectively.
• Communication Skills: Excellent oral and written communication abilities, including presentation skills.
• Cultural Competence: Experience working in multicultural and diverse team environments.
• Collaboration: Ability to work alongside a diverse group of internal and external stakeholders.
• Outcome Influence: Proven ability to influence results and escalate issues as needed.
• Pressure Management: Effectiveness in performing under pressure while adapting to changing priorities and deadlines.
• Agility: Experience in meeting tight deadlines in a dynamic environment.
• Analytical Proficiency: Skilled in identifying, analyzing, and resolving problems.
• Conflict Management: Proven ability to manage conflict in high-pressure situations.
• Diversity Advocacy: Passionately supports Diversity, Equity, and Inclusion (DE&I) initiatives in alignment with the Bechtel’s Vision, Values, and Commitments (VV&C).
• Language Proficiency: Fluent in Arabic and English, with strong writing and communication skills.
• Technical Proficiency: Advanced skills in MS Office Suite (Outlook, Word, Excel, PowerPoint).