Document Controller

WSP in the Middle East; Saudi Arabia; On-site; SAR 30,000 - 70,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen engagierten Dokumentencontroller, der für die Verwaltung und Organisation von Projektunterlagen verantwortlich ist. In dieser Rolle tragen Sie zur Effizienz und Compliance bei, indem Sie sicherstellen, dass alle Dokumente aktuell und zugänglich sind. Sie werden die Möglichkeit haben, in einem dynamischen Umfeld zu arbeiten, in dem Ihre Fähigkeiten geschätzt werden. Wenn Sie über umfangreiche Erfahrung im Dokumentenmanagement verfügen und eine Leidenschaft für präzise Dokumentation haben, ist dies die perfekte Gelegenheit für Sie, Teil eines globalen Teams zu werden, das einen positiven Einfluss auf die Gemeinschaft hat.

Benefits

Wettbewerbsfähige Vergütung

Umfassende medizinische Leistungen

Großzügige Urlaubsregelungen

Professionelle Abonnements

Work-Life-Balance

Qualifications

• 5-10 Jahre Erfahrung im Dokumenten- oder Records Management.
• Kenntnisse in relevanten Vorschriften wie ISO 9001.

Responsibilities

• Verwalten und Organisieren von Dokumenten für Projekte.
• Sicherstellen der Genauigkeit und Vertraulichkeit von Dokumenten.

Skills

Dokumentenmanagement

Kommunikationsfähigkeiten

Detailorientierung

Berichtswriting

Datenmanagement

Education

Bachelor in Betriebswirtschaft

Bachelor in Dokumentenmanagement

Bachelor in Archivmanagement

Tools

SharePoint

Wrench

Documentum

Aconex

CAPSYS Capture

Xerox DocuShare

Job description

We are WSP - Join us and make your career future ready!

At WSP, you can access our global scale, contribute to landmark projects, and connect with the brightest minds in your field to do the best work of your life. Embrace a culture that celebrates new ideas and diverse perspectives, offering a world of opportunity to shape a career as unique as you.

WSP Middle East is seeking a Document Controller. Responsibilities include managing, storing, and distributing project documents, ensuring all processes align with company policies and project needs. The role focuses on maintaining accurate, up-to-date, and accessible documentation to ensure effective communication and compliance with industry and company standards.

Your new role, what's involved

1. Organize, maintain, and track documents, ensuring accuracy, integrity, and accessibility both online and offline.
2. Manage document versions and ensure only the latest versions are available to relevant stakeholders.
3. Review documents for completeness, accuracy, and compliance with standards and regulations.
4. Distribute documents securely to authorized personnel, maintaining confidentiality.
5. Retrieve documents promptly as needed by authorized personnel.
6. Keep detailed records of document transactions, including distributions, revisions, and approvals.
7. Contribute to progress reports and MIS report generation.
8. Follow up with designated personnel for timely document processing.
9. Ensure documents adhere to quality standards and procedures.
10. Provide training and support on document management systems and procedures.
11. Maintain an organized system for document storage and retrieval.
12. Support project audits and maintain records of Minutes of Meetings, including stakeholder signatures.
13. Familiarity with document management software such as Wrench, Think Project, SharePoint, Documentum, and Aconex.
14. Strong communication skills to interact effectively with team members and stakeholders.
15. Ability to manage multiple tasks and prioritize to meet deadlines.
16. Resolve document management issues efficiently.
17. Understand and apply relevant regulatory standards like ISO 9001.
18. Ensure accuracy, consistency, and reliability of company documents.
19. Proficiently manage data within document management systems.
20. Adapt to changing processes and requirements.
21. Excellent typing and report writing skills.
22. Detail-oriented in document organization.

We'd love to hear from you if you have:

• Bachelor's degree in business administration, document management, or record management.
• 5-10 years of experience in document or records management.
• Minimum 5 years in CCGT, OCGT, oil and gas, or industrial projects.
• Knowledge of systems like SharePoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency with document capturing systems such as CAPSYS Capture and Xerox DocuShare.
• Excellent command of Microsoft Office programs.
• Familiarity with regulations related to document handling.
• Proactive management of database changes using management software.

What's in it for you

Enjoy work-life balance, supportive rewards, and acceptance for who you are. WSP offers competitive pay, comprehensive benefits including medical coverage, generous leave, and professional subscriptions.

Apply now and be part of the future of WSP! Join our community of talented individuals dedicated to making a positive impact worldwide. Our global team includes over 69,000 employees working together to serve communities near and far.

With us, you can. Apply today.