Document Controller

NewFab - Saudi Company for Prefabricated Buildings; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

An established industry player in prefabricated buildings is seeking a meticulous Document Controller to join their team in Riyadh. In this full-time, on-site role, you will oversee project documentation, ensuring compliance with industry standards and company policies. Your expertise will be vital in establishing an efficient document management system, coordinating with various teams, and maintaining confidentiality and security of sensitive information. If you have over a decade of experience and a keen eye for detail, this is an exciting opportunity to contribute to innovative building projects in a dynamic environment.

Qualifications

• 10+ years of experience as a Document Controller.
• Proficiency in document management systems and software.
• Strong understanding of construction operations and regulatory compliance.

Responsibilities

• Manage and maintain all project-related documents.
• Ensure document control procedures are followed.
• Coordinate with teams to ensure accurate documentation.

Skills

Document Management Systems (DMS)

Aconex

SharePoint

Microsoft Office Suite

Regulatory Compliance

Organizational Skills

Communication Skills

Education

Bachelor's Degree in Engineering

Bachelor's Degree in Business Administration

Certification in Document Control

Tools

EDMS

Job description

Company Description

Saudi Company for Prefabricated Buildings LLC (Newfab) is a leading manufacturer of prefabricated buildings in Saudi Arabia. Newfab specializes in quality compounds, government facilities, commercial complexes, and offices. The company is continually innovating to meet new challenges in design, fabrication, logistics, and renewable technology to better serve clients&apos evolving needs.

Role Description

This is a full-time on-site role for a Document Controller located in Riyadh, Saudi Arabia. The Document Controller will be responsible for managing project documentation, records, and communications related to the prefabricated building projects.

Job Description

• Manage and maintain all project-related documents, including technical drawings, reports, and records.
• Ensure document control procedures are followed in accordance with company policies and industry standards.
• Establish and maintain a centralized document management system for easy retrieval and tracking.
• Coordinate with engineering, construction, and project management teams to ensure accurate documentation.
• Control and track revisions, approvals, and distribution of documents.
• Ensure all documentation is up to date, properly categorized, and accessible to relevant stakeholders.
• Manage document transmittals, both internal and external, ensuring timely submission.
• Assist in audits and inspections by providing necessary documentation as required.
• Maintain confidentiality and security of documents and information.
• Train and support team members in document control procedures and best practices.

Qualifications

• Minimum of 10+ years of experience as a Document Controller.
• Proficiency in document management systems (DMS) and software such as Aconex, SharePoint, or EDMS.
• Strong understanding of constructions operations, engineering documentation, and regulatory compliance.
• Excellent organizational skills and attention to detail.
• Strong communication and coordination abilities to liaise with different project teams.
• Ability to handle multiple tasks and work efficiently under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of ISO standards, document control procedures, and quality management systems is an advantage.
• Bachelors degree in Engineering, Business Administration, or a related field.
• Certification in Document Control or Records Management.

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