DOCUMENT CONTROLLER

Alfanar; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading construction and manufacturing company in Riyadh seeks a skilled Document Control Specialist. The role involves managing document procedures, ensuring compliance with ISO standards, and facilitating effective communication among stakeholders. Ideal candidates will possess strong skills in document management and relevant experience with the Aconex system.

Qualifications

• Good working knowledge of Office software including Excel, Word, Power Point.
• Practical experience with Aconex system is required.
• Knowledge of ISO 9001 standards.

Responsibilities

• Establish and maintain efficient document control procedures.
• Track documents throughout their lifecycle, from creation to archiving.
• Ensure compliance with regulatory standards and organizational policies.

Skills

Office software

ISO 9001 standards

Document control processes

Aconex system

Communication

Education

Diploma in Administration

Job description

Select how often (in days) to receive an alert:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers, and a host of facilities in the Middle East and other countries.

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

• Precast concrete products and architectural elements

Key Accountability Areas

• Skills: Good working knowledge of Office software (Excel, Word, Power Point, Outlook), a good level of computer literacy, and knowledge of ISO 9001 standards and regulatory requirements.

• Version Control: Input document data into standards registers, ensuring accuracy and monitoring log status.

• Confidentiality and Security: Maintain confidentiality and data security measures for sensitive documents, including access controls and encryption where necessary.

• Document Retrieval and Archiving: Facilitate document retrieval, maintain organized archives, and implement retention schedules to ensure compliance.

• Compliance and Audit: Perform regular audits of document control processes to ensure compliance with ISO standards and regulatory requirements.

• Aconex Expert: Practical experience with the Aconex system is required.

Role Accountability

• Document Management: Establish and maintain efficient document control procedures, including stamping and distribution.

• Document Tracking: Track documents throughout their lifecycle, including creation, review, approval, and archiving.

• Document Control Systems: Implement and maintain document management systems to facilitate tracking, version control, and permissions.

• Communication: Work independently and collaboratively, conveying complex information clearly and concisely.

• Distribution: Distribute drawings with stamps to relevant parties, maintaining confidentiality.

• Recordkeeping: Keep accurate records of document transactions, log statuses, changes, and approvals.

• Compliance: Ensure documents meet regulatory, standards, and organizational policies.

• Review Process: Coordinate document review and approval processes with stakeholders.

Academic Qualification

Diploma in Administration from an Institute.