DOCUMENT CONTROLLER

alfanar Group; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

Join a forward-thinking company in the heart of Riyadh, where you will play a crucial role in managing and organizing vital company documents. As an expert in document control systems, particularly the Aconex System, you will ensure that all documents are stored, accessed, and processed efficiently. Your responsibilities will include maintaining compliance with ISO 9001 standards, implementing access controls, and facilitating document retrieval and archiving. This dynamic role offers the opportunity to work independently and collaboratively in a fast-paced environment, making a significant impact on the company's operations and efficiency.

Qualifications

• Bachelor's degree in Administration required with 2-4 years of experience.
• Expertise in Aconex System and ISO 9001 standards is essential.

Responsibilities

• Manage document control systems ensuring compliance with ISO standards.
• Facilitate document retrieval, archiving, and tracking throughout their lifecycle.

Skills

Office Software (Excel, Word, PowerPoint, Outlook)

Computer Literacy

ISO 9001 Standards Knowledge

Aconex System Expertise

Education

Bachelor's Degree in Administration

Tools

Document Management Software (DMS)

Job description

Requisition ID: 15504

Job Country: [[country]]

Job City: [[filter3]]

Group Overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers, and a host of facilities in the Middle East and other countries.

alfanar Building Systems

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

alfanar Building Systems manufactures and markets a variety of building construction products and systems.

Core Manufacturing Activities:

1. Façade cladding, glazing systems, and architectural aluminum products
2. Precast concrete products and architectural elements
3. Real estate development

Job Purpose:

To manage and organize a company's documents, ensuring that they are stored, accessed, and processed efficiently and accurately, maintaining document control systems, managing document distribution, and ensuring that documents comply with company policies and ISO 9001 standard and being an expert on the Aconex System.

Key Accountability Areas:

1. Skills: Good working knowledge of Office software (Excel, Word, PowerPoint, Outlook) and a good level of Computer Literacy and knowledge of ISO 9001 standards and regulatory requirements.
2. Version Control: Input document data into the standards registers ensuring that the information is accurate and up to date, monitoring Log Status.
3. Confidentiality and Security: Maintaining confidentiality and data security measures for sensitive documents and information, including implementing access controls and encryption where necessary.
4. Document Retrieval and Archiving: Facilitating the retrieval of documents as needed, maintaining organized archives, and implementing retention schedules.
5. Compliance and Audit: Perform regular audits of document control processes to ensure compliance with regulatory requirements as per ISO standards.
6. Aconex Expert: Should have practical experience on the Aconex System.

Role Accountability:

1. Document Management: Establish and maintain efficient document control procedures to ensure all incoming and outgoing documents are stamped by the company.
2. Document Tracking: Tracking the flow of documents throughout their lifecycle, including creation, review, approval, distribution, and archiving.
3. Document Control Systems: Implementing and maintaining document control systems, such as document management software (DMS) or electronic document control systems, to facilitate document tracking, version control, and access permissions.
4. Communication: Ability to work independently and collaboratively in a fast-paced environment, conveying complex information clearly and concisely, both in documentation and during interactions.

Academic Qualification:

Bachelor's Degree in Administration Institute

Work Experience:

2 to 4 Years

Technical / Functional Competencies:

Design Specifications, Design Tools