Document Controller

Giza Systems; Medina; On-site; SAR 90,000 - 120,000; Full time

Job summary

Une entreprise de premier plan recherche un Document Controller pour superviser le processus de gestion des documents. Le candidat sera responsable de garantir que la documentation est organisée et se conforme aux exigences des clients, tout en s'assurant de la bonne circulation des documents à travers les équipes. Un diplôme en systèmes d'information est requis, ainsi que 5 à 7 ans d'expérience dans un rôle similaire. Des compétences en logiciels de gestion de documents sont essentielles.

Qualifications

• Diplôme requis: Baccalauréat en systèmes d'information commerciale ou équivalent.
• Expérience de 5-7 ans dans un rôle similaire.
• Compétences en gestion de documents et en communication requises.

Responsibilities

• Implémenter le processus de contrôle des documents pour gérer la documentation du projet.
• Attribuer des numéros de documents uniques et gérer le processus de révision.
• Gérer plusieurs projets simultanément tout en respectant les délais.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Interpersonal Skills

Team Player Abilities

Education

Bachelor’s degree in Business Information Systems

Bachelor’s degree in Management Information Systems

Bachelor’s degree in Business Administration

Tools

SharePoint

Documentum

Microsoft Excel

Google Sheets

Microsoft Office Suite

Job description

# Document Controller

Job Description

Responsible for implementing the Document Control process to manage project documentation, prevent duplicate versions or uncontrolled changes, and track documents received from and submitted to clients.

Learn to use tools, professional concepts, systems, and procedures required to accomplish the job. Complete all necessary documentation to meet application specifications. Assist with both office and on-site tasks to complete the document cycle. Assign unique document numbers, distribute documents, and manage the review and approval process, including processing change requests and updates. Implement processes and tools, provide system reports, and maintain electronic information systems. Manage multiple projects simultaneously while meeting deadlines. Apply company policies and procedures to resolve routine issues. Handle travel logistics for team members. Submit required reports regularly and upon request. Respond to client inquiries and refer them to the appropriate personnel. Provide immediate feedback on assigned tasks. Send and receive faxes and other external communications. Follow up on issued and pending invoices, expenses, advances, and minor accounting issues, communicating with the Finance Department for approval.

Personal Skills

• Excellent organizational skills
• Very good communication, interpersonal, and negotiation skills
• Good relationship-building and team player abilities
• Good analytical skills
• Very good command of English

Technical Skills

• Proficiency in DMS software (e.g., SharePoint, Documentum, or similar tools)
• Understanding of document version control and lifecycle management
• Skills in creating and maintaining organized folder structures
• Accurate data entry skills
• Familiarity with databases and spreadsheets (e.g., Microsoft Excel, Google Sheets)
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Skills in writing clear and concise documentation, including user manuals, reports, and project documentation
• Strong verbal and written communication skills for liaising with project stakeholders

Education

Bachelor’s degree in Business Information Systems, Management Information Systems, or Business Administration

Job Details

• Location: Medina, Saudi Arabia
• Role: Administration
• Experience: 5-7 years
• Residency Requirement: Saudi Arabia