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Document Controller

Air Products

Jizan

On-site

USD 30,000 - 70,000

Full time

30+ days ago

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Job summary

Join a leading industrial gas company as a Document Controller, where you will play a crucial role in managing project documentation and ensuring compliance with standards. This position offers the opportunity to work on diverse projects, from small-scale assets to complex facilities, providing vital support to engineering teams. You will implement and maintain document control processes, train new users, and lead junior controllers. Be part of an innovative team that prioritizes safety, diversity, and inclusion while contributing to a cleaner energy future. If you are detail-oriented and passionate about document management, this role is perfect for you.

Qualifications

  • Experience in document control services and supplier data management.
  • Ability to implement and maintain document control processes.

Responsibilities

  • Perform document control services and maintain project documentation.
  • Provide training to new users and ensure compliance with standards.
  • Compile final turnover packages and coordinate project documentation handover.

Skills

Document Control
Supplier Data Management
Project Documentation
Training and Leadership

Education

Bachelor's Degree in Engineering or related field

Tools

EDMS (Electronic Document Management System)

Job description

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What’s Possible

Position Summary

Part of the Air Products regional Document Control Team, supporting Product Line, Project Execution and Engineering Teams to ensure successful execution of all (Sale of Gas) and third party (Sale of Equipment) businesses. Ensuring competitiveness, successful project execution and productive internal and external interface. Asset creation work involves developing, bidding, and executing projects.

Provide document control / supplier data management service to a broad portfolio of projects ranging from highly standardized / small scale (assets values around $0.5mm - $3mm) through to complex and unique facilities with asset values in the order of $500mm and above.

Deliver and execute document control plans complying with the Air Products Standards to suit the project execution strategy and needs from both an internal and external aspect. Provide accurate and timely document control / supplier data management input to the Project Execution / Engineering Team and work within the project applicable procedures and process workflows.

As a Document Controller, You Will

  • Perform document control services in accordance with: EDMS, processes and procedures; and any project specific or other regulatory requirements.
  • Implement, execute and maintain the project document control processes, procedures and work instructions.
  • Ensure efficient set up and utilization of the document control system.
  • Provide training to new users and Document Controllers on the project.
  • Leadership and guidance to junior document controllers on the project if required.
  • Understand and maintain document management objectives in accordance with the job function.
  • Required to attend audits to uphold the principles of continuous improvement.
  • Responsible for receiving, entering, transmitting and filing project documentation including AP, client, supplier and third-party documentation, in accordance with procedure.
  • Inform management of any non-compliance with standards and specifications.
  • Produce and distribute periodic status reports to Project Execution and Engineering Teams on the status of project document review/approvals, and overdue documentation.
  • Issue reminders on outstanding responses and pending documentation (incoming/outgoing) and follow up on pending issues.
  • Ensure external parties follow procedures work instructions and specifications.
  • Timely processing and distribution of documentation to the team as per project distribution matrix.
  • Create and maintain project correspondence logs.
  • Conduct accuracy and quality validation of all received documentation to ensure compliance.
  • Improve work processes and participate in turnover and as-built procedure development.
  • Develop and define turnover Indexes as per contact requirements.
  • If required revise indexes as per client comments.
  • Collaborate with project discipline leads for input into creating the turnover packages.
  • Compile final turnover package ready for submission using an internal process flow and transmit to client for final approval.
  • Coordinate the handover process, closeout and archive of project documentation on time and in accordance with project requirements.

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.

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