DOCUMENT CONTROLLER

Fakeeh.Care; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading healthcare organization in Jeddah is seeking a Document Controller responsible for maintaining an efficient document control system. The ideal candidate will ensure all documentation is accurate and properly classified, while demonstrating compassionate communication and adherence to company policies.

Qualifications

• Minimum 3 years of document control experience.
• Skilled in maintaining documentation systems.
• Ability to follow up on pending documents.

Responsibilities

• Maintain and oversee the document control system.
• Ensure accurate distribution of documents.
• Perform quality checks on corporate documents.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor degree in business administration or equivalent

Job description

DOCUMENT CONTROLLER-(23000048)

Description

Responsible for maintaining and oversee the documents control system of the entire organization. Ensuring that all documentation is accurate, up to date and accurately distributed to relevant parties

Duties and Responsibilities :

Responsible for day-to-day administration of the office.

Receives and registers Client provided documents including in-house generated corporate document and incoming outside corresponding.

Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.

Maintain & Manage All corporate documents database.

Ensures proper corporate document classification, sorting, filing and proper archiving.

Reviews completeness of documentation and prepares corporate document transmittals

Performs corporate document quality check regularly.

Performs file backup to ensure proper storage and archiving of electronic registers

Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.

Ensures sequential numbering system in each and every outgoing correspondence.

Ensures all correspondences reach proper department

Maintains and updates the company’s Document Control Electronic information system as needed.

Introduce the documents control unit services to allEmployees of the organization.

Complies with all company’s policies regarding ethical business practices

Demonstrates the ability to make decisions; takes appropriate action and follow tasks through to completion.

Follow up on the governmental processes and to pay those offices the required visits when needed.

Other duties as assigned within the scope of responsibility and requirements of the job

Responsible for following up on pending documents and exchange of original records

Demonstrates compassionate communication skills while providing support and care to the patients as “the patient is the center of our care”.

Perform all duties and tasks in line with the Person Centered Care values.

Adherence to all policies, plans and programs within the Fakeeh Care.

Perform duties as per the code of conduct requirement and ethical standards as outlined in the HCM policies and guidelines.

Complete mandatory education as per the requirement at least one month prior to expiration.

Maintain up to date knowledge on information relating to quality and safety, accreditation, policy management and document management systems.

Qualifications

Bachelor degree in business administration or any equivalent degree

At least 3 years of document Control function.

Primary Location

SA-Jeddah

Admin

Organization

Dr. Soliman Fakeeh Hospital

Schedule

Regular

Shift

Standard

Job Type

Full-timeDay Job

Job Posting

Aug 9, 2023, 12 : 21 : 05 PM