Document Controller

Almajdouie; Eastern Province; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Control Specialist to manage and maintain project data and documents. This role is crucial for ensuring proper storage and accessibility of records, contributing to the overall efficiency of project execution. The ideal candidate will possess excellent communication skills, fluency in both Arabic and English, and a strong proficiency in technology. Join a dynamic team where your organizational skills will play a vital role in supporting project success and client satisfaction. This position offers a unique opportunity to contribute to impactful projects in a collaborative environment.

Qualifications

• Strong communication and interpersonal skills are essential.
• Proficiency in technology and computer literacy is required.

Responsibilities

• Manage and maintain all data, records, and documents for projects.
• Ensure proper storage and easy accessibility for authorized personnel.
• Timely enter timesheets and invoices into the JD Edward system.

Skills

Excellent communication skills

Active listening

Stress tolerance

Self-control

Comprehensive job knowledge

Interpersonal skills

Problem-solving skills

Critical thinking

Analytical skills

Fluency in Arabic

Fluency in English

Judgment and decision-making

Proficiency in technology

Computer literacy

Job description

Job Purpose

Manage and maintain all data, records, documents, and drawings for a particular project(s) or for the entire organization. Ensure proper storage and easy accessibility for authorized personnel.

Job Responsibilities

1. Receive, send, and record all incoming and outgoing documents with proper stamping and logging, following the “Projects Data/Document Control Procedure”.
2. Distribute approved documents and drawings using the Document Internal Transmittal Form.
3. Segregate and maintain all superseded documents with proper identification marked as “SUPERSEDED” to prevent unintended use.
4. Store and safeguard all documents and project deliverables until they are handed over to the client or consultant.
5. Ensure all documents and records remain legible and easily identifiable.
6. Timely enter Employee Timesheet, Equipment Timesheet, and Petty Cash invoices into the JD Edward system.
7. Complete and submit Daily Activity Checklist, DMR, DSR, etc., in a timely manner.

Skills

• Excellent communication skills
• Active listening, stress tolerance, self-control
• Comprehensive job knowledge
• Interpersonal, complex problem-solving, critical, and analytical skills
• Fluency in Arabic and English
• Judgment and decision-making abilities
• Critical thinking and decision-making approach
• Proficiency in technology and computer literacy