Document Controller

Arab National Bank; Eastern Province; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a meticulous Document Control Manager to oversee the management and organization of project-related documents and records. This role is crucial for ensuring that all documents are properly stored, easily accessible, and safeguarded until they are handed over to clients or consultants. The ideal candidate will possess excellent communication skills, fluency in both Arabic and English, and strong analytical abilities. Join a dynamic team where your attention to detail and organizational skills will make a significant impact on project success.

Qualifications

• Fluency in Arabic and English is essential for effective communication.
• Strong analytical and problem-solving skills are crucial for this role.

Responsibilities

• Manage and maintain all project-related documents and records.
• Ensure proper logging and distribution of incoming/outgoing documents.
• Safeguard documents until handed over to clients or consultants.

Skills

Excellent communication skills

Active Listening

Stress Tolerance

Self Control

Comprehensive job knowledge

Inter-personal skills

Complex problem-solving

Critical thinking

Analytical skills

Arabic and English fluency

Judgment and Decision Making

Technology and Computer literacy

Tools

JD Edward system

Job description

Job Purpose

Manage and maintain all data, records, documents, & drawings for a particular project(s) or for the whole organization. Ensure that it is properly stored and easily accessible to authorized personnel.

Job Responsibilities

1. Receiving/sending & recording of all incoming/outgoing documents with proper stamping & logging as per the “Projects Data/Document Control Procedure”.
2. Distribution of the approved documents/drawings following with Document Internal Transmittal Form.
3. Segregate and maintain all superseded documents with proper identification of “SUPERSEDED” stamp, and prevent their unintended use.
4. Store/safeguard properly all the documents/ project deliverables till they are handed over to Client/Consultant etc.
5. To ensure that all documents/records remain legible and readily identifiable.
6. Timely enter Employee Timesheet, Equipment Timesheet, Petty Cash invoices into JD Edward system.
7. Timely completion and submission of Daily Activity Checklist, DMR, DSR etc.

Skills

• Excellent communication skills
• Active Listening, Stress Tolerance, Self Control
• Comprehensive job knowledge
• Inter-personal, complex problem-solving, critical and analytical skills
• Arabic and English fluency
• Judgment and Decision Making
• Critical thinking and decision approach
• Technology and Computer literacy