Document Controller

Almajdouie; Al Jubayl; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the construction sector is seeking an experienced Document Controller to manage project documentation and ensure compliance with industry standards. The role demands a proactive individual with strong organizational and communication skills, ideally with over 10 years of experience and proficiency in Aconex. Join a dynamic team in a fast-paced environment, where your expertise will streamline document management processes and contribute to project success.

Qualifications

• 10 years of experience as a Document Controller in construction.
• Proficiency in document control procedures and systems.
• Certification in document control is a plus.

Responsibilities

• Manage and control all project documents and drawings per project requirements.
• Ensure timely and accurate documentation flow.
• Conduct regular audits of document control processes.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Education

Bachelor's degree in a relevant field

Tools

Aconex

Job description

Responsibilities:

• Manage and control all project documents and drawings in accordance with project requirements.


• Create, update, and maintain document control procedures and systems to ensure efficient document management.


• Coordinate with project team members to ensure timely and accurate documentation flow.


• Monitor and track project documentation to ensure compliance with project standards and requirements.


• Manage document revisions, version control, and distribution to appropriate parties.


• Ensure all project documents are stored and archived properly for easy retrieval and reference.


• Provide support to project teams in accessing and retrieving project documents as needed.


• Conduct regular audits to ensure document control processes are being followed correctly.


• Collaborate with external stakeholders to exchange project-related documents.


• Utilize Aconex or similar document control software effectively to manage project documentation.


• Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.


• Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.


• Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.


• Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.


• Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.


• Support quality assurance processes by maintaining accurate records of all project-related documents.


• Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.


• Provide training and guidance to project team members on document control procedures and systems.


• Participate in project meetings to provide updates on document control activities and address any related queries.


• Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.

Essential Requirements:

• Bachelor's degree in a relevant field.


• Proven experience as a Document Controller in construction projects for at least 10 years.


• Proficiency in document control procedures, systems, and standards.


• Experience working with Aconex or similar document control software.


• Strong attention to detail and organizational skills.


• Excellent communication and interpersonal abilities.


• Ability to work effectively in a fast-paced construction environment.


• Knowledge of construction project management processes.


• Strong problem-solving skills and ability to work independently.


• Certification in document control or related field is a plus.