Department Manager - Operational Excellence Manager (PMO) (E1)

Saudi Petroleum Services Polytechnic; Medina; On-site; USD 70,000 - 110,000; Full time

Job summary

A leading company in the petroleum services sector is seeking a highly experienced Project Management Officer to oversee and improve project management processes. The role involves extensive interaction with various stakeholders, ensuring compliance with quality and risk management standards while fostering a culture of continuous improvement. The ideal candidate will possess a Bachelor's degree in engineering and at least 20 years of relevant experience in managing a PMO for large-scale projects.

Qualifications

• Minimum 20 years' experience in project management on large projects.
• Thorough knowledge of project management processes.
• Excellent verbal and written communication skills.

Responsibilities

• Review and update policies, procedures, and risk management.
• Analyze data to identify operational trends and improvement opportunities.
• Prepare reports on operational performance and project dashboards.

Skills

Project Management

Continuous Improvement

Risk Management

Data Analysis

Communication

Education

Bachelor's Degree in Engineering

Tools

Primavera P6

Oracle Project Module

Oracle Unifier

Job description

General Description of Role and Responsibilities:

• Review and update policies, processes, and procedures, quality assurance, continuous improvement, risk management, training, and project monitoring and reporting.
• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Assessing the capability of the existing PMO Department staff and recommending appropriate roles and responsibilities
• Preparing the department knowledge transfer program, which includes comprehensive on-the-job learning
• Motivating employees to improve performance by fostering a culture of continuous improvement and innovation
• Ensuring the Stage-Gate Process is applied consistently to projects.
• Establishing and maintaining a quality management system for the PMO that is aligned with the PMM.
• Ensuring that quality assurance management is implemented for each project
• Analyzing data to identify operational trends and opportunities for improvement
• Coordinating with other departments within the organization to ensure successful implementation of initiatives
• Reviewing bidders quality submittals
• Implement a risk management procedure and system that aligns with the PMM template. This will include establishing a typical risk register to facilitate the identification of risks, likelihood of occurrence, mitigation measures, and assignment of responsibilities.
• Enforcing the establishment of Risk Registers for each project by the Construction Management contractor.
• Review the Risk Registers of all projects on a monthly basis.
• Analyze project performance data to identify risks and issues.
• Preparing reports on operational performance, including benchmarks against industry standards or best practices
• Reviewing, validating and consolidating project monthly dashboards and reports highlighting any concerns
• Developing a consolidated NWC dashboard in accordance with the available PMIS requirements
• Developing and issuing periodical project dashboards, presentations, and reports to concerned internal and external stakeholders.
• Provide support in completing all the requested tasks in PMIS.
• Develop a set of KPIs to measure the performance of the projects and clusters
• Ensure the timely and accuracy of project data input to the PMIS (i.e. Primavera P6, Oracle Project Module, Oracle Unifier, etc.).
• Coordinate performance evaluations of contractors and consultants by cluster management and classify them (on the basis of capability and performance).
• Informs themselves of the relevant quality, environmental, safety, and occupational health policies, as well as the manuals and procedures in place within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Skills

Qualifications, Experience, Knowledge and Skills:

• Bachelor's degree in engineering from an accredited university.
• Minimum 20 years' experience in project management environment on large projects, including overall responsibility for setting up and running a PMO.
• Thorough knowledge and demonstrated experience in professional project management processes and procedures.
• Working knowledge of engineering, procurement, contracts, construction, and start-up/set-up work processes.
• Involvement in continuous improvement and capacity building/talent development.
• Demonstrated skill in management, supervisory and personnel administrative functions.
• Excellent verbal and written communication skills.