Coordinator, Administration

Olayan Saudi Holding Company; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading investment firm in Saudi Arabia is seeking an Administrative Support Specialist to assist the real estate team with procurement activities and administrative tasks. Responsibilities include maintaining records, coordinating with vendors, and preparing documents. The ideal candidate holds a Bachelor's degree in Business or a related field and has 1-2 years of experience in administration or procurement support.

Qualifications

• 1-2 years experience in administration or procurement support.
• Proficiency in data entry and spreadsheet management.

Responsibilities

• Prepare and organize documents, letters, and reports.
• Maintain procurement-related records and trackers.
• Assist in scheduling meetings and basic vendor communication.

Skills

Administrative support

Procurement coordination

Data management

Vendor communication

Education

Bachelor’s degree in Business or related field

Job description

Job description:

Role Purpose

To support the real estate team with administrative tasks and basic procurement activities such as processing requests, coordinating with vendors, and maintaining accurate records.

Job Accountabilities & Activities

- Prepare and organize documents, letters, and simple reports.
- Maintain files and ensure data is accurately updated in the system.
- Create and process purchase requests and ensure approvals are obtained.
- Coordinate with vendors for quotations and delivery updates.
- Maintain procurement-related records and trackers.
- Assist in following up on invoices and payment status with Finance.
- Follow up on pending approvals and document submissions with internal teams.
- Assist in scheduling meetings and basic communication with vendors/tenants under supervision.
- Keep track of property-related and procurement records for easy reference.
- Update spreadsheets and trackers as directed by the team.
- Update procurement and property status trackers (e.g., purchase requests, vendor delivery status, payment follow-up).
- Assist in preparing simple weekly or monthly summaries for the team (e.g., pending PRs, completed orders).
- Ensure all data in spreadsheets and systems is accurate and up to date.
- Communicate with internal teams to follow up on approvals, document submissions, and status updates.
- Handle basic vendor communication for quotations, delivery schedules, and general inquiries under supervision
- Respond to simple tenant inquiries (e.g., forwarding requests to the relevant department).
- Assist in scheduling meetings and circulating necessary documents.

Education & Certifications

Bachelor’s degree in Business, management or any related field.

Required Years of Experience

1–2 years experience in administration or procurement support.