Contracts Manager

Dar Al Riyadh Consultants; Al Jubayl; On-site; SAR 300,000 - 450,000; Full time

Job summary

A leading company in construction consultancy seeks a Contract Manager with extensive experience in managing contracts for large-scale projects. The role involves overseeing the entire contract management process, ensuring compliance, and mitigating risks. Ideal candidates will have a strong background in civil engineering and proven negotiation skills. This position offers a competitive salary and the opportunity to work on significant projects in a dynamic environment.

Qualifications

• 15+ years of experience in contract management, especially in construction supervision.
• Strong knowledge of contract law and construction regulations.
• Professional certification (e.g., CCCM) is an advantage.

Responsibilities

• Lead the contract management process from negotiations to closeout.
• Ensure compliance with contractual obligations and legal requirements.
• Monitor project budgets and costs related to contracts.

Skills

Negotiation

Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

Bachelor’s degree in Civil Engineering, Construction Management, or related field

Master’s degree (preferred)

Tools

MS Project

Primavera

Job description

Responsibilities:

• Lead the contract management process from initial negotiations to final closeout.


• Prepare, review, and manage contracts, agreements, and amendments related to construction supervision projects.


• Ensure compliance with all contractual obligations and legal requirements.


• Identify, assess, and mitigate contractual risks.


• Implement strategies to minimize risks and manage potential disputes effectively.


• Collaborate with legal teams to resolve disputes and ensure project continuity.


• Monitor project budgets and costs in relation to contracts.


• Ensure that financial targets and timelines are met in line with contract agreements.


• Maintain strong relationships with clients, contractors, and stakeholders.


• Act as the main point of contact for all contractual matters with clients and project teams.


• Conduct regular meetings to review contract performance and address any issues or disputes.


• Lead negotiations with contractors, subcontractors, and suppliers.


• Develop procurement strategies and evaluate bids in alignment with project requirements.


• Ensure the selection of cost-effective and reliable contractors and suppliers.


• Ensure proper documentation of contracts, change orders, variations, and extensions.


• Maintain accurate records and ensure compliance with all local, regional, and international regulations.


• Supervise and mentor junior contract administrators and other staff involved in contract management.


• Provide training on contract management processes and best practices to ensure team efficiency.


• Oversee the change management process, including reviewing and approving change orders, variations, and claims.


• Analyze the impact of changes on the project’s scope, cost, and timeline and ensure they are reflected in contract adjustments.


• Negotiate and settle claims arising from contractual disputes or scope changes.


• Continuously monitor the contractor’s performance in relation to the contract terms and project milestones.


• Implement performance tracking mechanisms and enforce compliance with project deliverables.


• Ensure all contractors and subcontractors meet contractual obligations and performance targets.


• Prepare and respond to contractual letters, notices, and correspondence in a timely and professional manner.


• Draft claims, extensions of time (EOT), and delay notifications as necessary to maintain project alignment.


• Maintain comprehensive records of all contract-related correspondence for audit and legal purposes.


• Work closely with legal teams to interpret and clarify contract terms and conditions, ensuring adherence to regulatory and contractual frameworks.


• Provide support in legal proceedings or arbitration related to disputes and claims within the project.


• Conduct periodic reviews and audits of contracts to ensure compliance with legal requirements, company policies, and risk mitigation measures.


• Provide regular reports to senior management on contract performance, risk status, and financial health of the project.


• Prepare detailed contract reports for senior management and stakeholders, outlining progress, risks, and issues related to contract administration.


• Ensure that all contract documents and records are accurately maintained, updated, and accessible for review during audits or inspections.


• Coordinate with various stakeholders, including project managers, engineers, procurement teams, and financial departments, to ensure alignment of contract terms with project execution.


• Facilitate communication between internal teams and external parties to resolve contractual issues.


• Identify areas of improvement in contract management processes and implement best practices to streamline operations.


• Stay updated on the latest trends, regulations, and best practices in contract law and construction supervision to ensure the company remains competitive and compliant.


• Ensure all contractors and project participants comply with environmental, health, and safety regulations as stipulated in contracts.


• Monitor safety protocols and address non-compliance with contractual obligations related to EHS standards.


• Ensure all payments, including progress payments, retention, and final settlements, are in accordance with the contract terms.


• Work with the finance team to track expenditures against the contract and flag any cost overruns early.


• Manage dispute resolution processes, including negotiations, mediation, arbitration, or litigation as required.


• Assess claims made by contractors or the client and resolve disputes efficiently to minimize project delays and costs.


• Ensure a smooth project closeout, including final inspections, certificate issuance, and release of retention monies.


• Prepare and manage the final contract documentation for handover to clients, including warranties, guarantees, and O&M manuals.

Essential Requirements:

• Bachelor’s degree in Civil Engineering, Construction Management, or a related field (Master’s degree preferred).


• Minimum of 15+ years of experience in contract management, with significant experience in construction supervision projects.


• Strong knowledge of contract law, construction regulations, and project management.


• Proven track record of managing contracts for large-scale construction projects.


• Excellent negotiation, communication, and interpersonal skills.


• Ability to work under pressure and meet tight deadlines.


• Strong organizational skills and attention to detail.


• Familiarity with project management software and tools (e.g., MS Project, Primavera, etc.).


• Professional certification (e.g., Certified Construction Contract Administrator - CCCM, etc.) is an advantage.