Interface Manager

Wood PLC; Al Khobar; On-site; SAR 200,000 - 300,000; Full time

Job summary

An established industry player is looking for a detail-oriented Office Manager to oversee office administration tasks. This role involves managing executive schedules, coordinating logistics, and maintaining a professional office environment. The ideal candidate will possess strong organizational and communication skills, with a proactive approach to problem-solving and a keen attention to detail. You'll support C-Level executives and collaborate with the EMEA team, ensuring smooth operations and successful execution of marketing initiatives. If you're ready to take on a dynamic role in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 5+ years of office management experience required.
• Strong knowledge of Saudi Labor Law and governmental portals.

Responsibilities

• Manage executive schedules and coordinate complex logistics.
• Oversee office supplies and expenses while supporting the EMEA team.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Flexibility

Attention to Detail

Education

Bachelor's Degree in a related field

Tools

MS Office

Job description

Beyond Limits is seeking a detail-oriented Office Manager to maintain the office administration tasks. The ideal candidate will be responsible for overseeing the general administrative functions and any events or activities in the office. The candidate should possess a positive attitude, flexibility, discretion, and command while managing multiple priorities including supporting C-Level Executives, calendar management, administrative tasks, meeting setup, and travel planning.

Job Duties / Responsibilities

1. Manage and maintain executive schedules, including making appointments, managing incoming calls, emails, and correspondence distribution.
2. Experience with international travel scheduling.
3. Monitor inventory of office supplies and initiate timely replenishment orders while handling monthly office expenses.
4. Serve as the point person for all office facilities management-related tasks, filing systems, and providing administrative support to the EMEA team.
5. Coordinate complex schedules and logistics.
6. Maintain a professional, organized office environment.
7. Assist the Global Marketing Director in executing a cohesive, results-oriented marketing communications and events strategy that supports global corporate and cross-department initiatives.
8. Manage and coordinate marketing activities including local events, media requests, thought-leadership opportunities, etc., ensuring timely review of assets and elements to meet deadlines.
9. Provide support to the EMEA Finance team.

Minimum Qualifications

1. Bachelor's Degree in a related field.
2. Minimum 5+ years of office management experience.
3. Strong knowledge of Saudi Labor Law.
4. Strong experience and knowledge in working with governmental portals.
5. Know-how of visas, work permits, and residences.
6. Demonstrated strong organization and communication skills with attention to detail.
7. Ability to appropriately respond to and resolve issues with little direction.
8. Anticipate needs, take initiative, proactively problem-solve using sound judgment, and handle confidential and sensitive information.
9. Ability to work effectively in a team environment.
10. Past experience in working with a highly technical organization is a plus.

Preferred Qualifications

1. Event planning and execution experience.
2. Advanced MS Office experience.