Committee Secretary

Takamol Holding; Saudi Arabia; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a detail-oriented Committee Secretary to manage all administrative and technical aspects of official committees and meetings. This role demands strong experience in government administrative coordination, excellent communication, and documentation skills. The ideal candidate will be responsible for preparing agendas, recording meeting minutes, and ensuring smooth committee operations. If you thrive in a dynamic environment and enjoy enhancing governance procedures, this opportunity is perfect for you.

Qualifications

• Proven experience in administrative coordination or committee secretariat roles.
• Strong organizational and communication skills across various levels.

Responsibilities

• Coordinate all administrative tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with departments.

Skills

Administrative Coordination

Communication Skills

Time Management

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are seeking a detail-oriented and highly organized Committee Secretary to coordinate all administrative and technical aspects related to official committees and meetings. The ideal candidate will have strong experience in government administrative coordination and excellent communication and documentation skills.

Key Responsibilities:

• Coordinate all administrative and operational tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with relevant departments.
• Communicate with internal and external committee members to ensure attendance and availability of required documents.
• Prepare professional presentations for committee meetings.
• Accurately record meeting minutes, decisions, and recommendations in a professional format.
• Follow up on action items and recommendations from meetings, ensuring updates are tracked and aligned with established timelines.
• Archive meeting minutes, documents, and decisions securely and systematically in accordance with approved policies.
• Coordinate with relevant stakeholders to ensure smooth and professional committee operations.
• Prepare regular reports on the status of completed, pending, or delayed recommendations.

Qualifications and Skills:

• Proven experience in administrative coordination or committee secretariat roles, preferably in the government sector.
• Strong organizational, follow-up, and communication skills across various organizational levels.
• Proficiency in preparing professional minutes and presentation materials.
• Ability to develop and improve governance procedures and workflows.
• Excellent command of Microsoft Office (especially Word, Excel, PowerPoint, and Outlook).
• Strong time management skills and the ability to handle multiple tasks under pressure and tight deadlines.