Certification Coordinator (Saudization)

NOV; Saudi Arabia; On-site; SAR 30,000 - 70,000; Full time

Job summary

An established industry player is seeking a Certification Coordinator to oversee the delivery of certification services within the oil and gas sector. This pivotal role involves managing certification documentation, ensuring compliance with regulatory standards, and collaborating with various teams to enhance efficiency. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to work independently with minimal supervision. Join a dynamic team dedicated to powering the industry with innovative solutions and exceptional service.

Qualifications

• Experience in certification within precision manufacturing and oil & gas.
• Strong understanding of regulatory requirements for certification.

Responsibilities

• Manage certification output and documentation schedules.
• Liaise with third-party inspectors for product certification.
• Compile certification packs in accordance with customer requirements.

Skills

Attention to Detail

Problem Solving

Technical Evaluation

Documentation Management

Customer Focus

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary

As certification coordinator within ISE Saudi, reporting directly to the Eastern Hemisphere Certification Lead, you will be responsible for the delivery of certification services in support of the ISE Ops function of ISE Kintore. You will utilize your technical knowledge to compile certification packs in accordance with order and relevant regulatory framework and/or customer requirements.

With responsibility and accountability for your own specific workload, this role requires collaboration with the relevant functions to ensure the effective and timely delivery of the required documentation. You will be required to review certification provided by suppliers, operations, aftermarket, third parties, and compile DOC's, generate and upload the documentation pack to the customer portal, in line with OA requirements. Through the documentation review and compilation of the certification pack you will be performing the final product release and will manage the schedule for the product grouping or function assigned.

This role requires the validation that the contractual obligations have been met, and that any regulatory requirements have been satisfied in full, as such liaison with relevant Third-Party inspectors to obtain necessary release certification (CoC/ROE/Attestation) maybe required.

As part of the certification team, you will be expected to participate in process improvement and assist in the identification of potential improvements within the process to maintain its cost effectiveness.

You will be expected to be an individual decision maker and take ownership of the product grouping and manage your workload with the need for minimal supervision.

Responsibilities/Accountability & Authority

• Be responsible for the assigned departments certification output and schedule all tasks as required.
• Monitor documentation supply from ISE Ops/Suppliers/Warehouse as required for each order.
• Manage own workload in line with production schedule requirements.
• Be responsible for the review of certification documentation from ISE Ops, suppliers and Third party prior to and during compilation of documentation packs.
• Compilation, including associated duties (scanning, typing, printing, etc.), of product certification packs for relevant assigned function.
• Compile certification packs in accordance with customer, regulatory and company procedural/policy requirements.
• Be responsible for the release of products and supply of certification to the customers through the certification portal.
• Liaise with Aftermarket, operations and other QA staffing during the compilation of certification, in order to highlight, action and close out any documentation errors, omissions or queries.
• Coordinate and liaise with third party and customer inspectors for product certification/sign off, ensuring effective use of third-party inspectors time while on site.
• Archive documentation as required and in accordance with company policies and procedures.
• Actively participate in training as required.
• Ensure that all statutory and regulatory safety and environmental requirements are adhered to in line with company procedures and policies.
• Ensure all company policies surrounding data control, health & safety, quality requirements and housekeeping are met.
• Support wider certification function, by carrying out other certification duties when business requirements dictate
• Support other departments and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
• Be fully aware of personal workload, prioritize and organize to ensure deadlines are achieved.

Behavioral Skills/Competencies & Experience Required

An ability to evaluate and apply technical information and specifications and understand their impact on the certification and orders being processed. (Functional & Technical)

Has solutions and suggestions that are effective in addressing the problem at hand (Functional & Technical)

Able to adeptly learn the context of a challenge and quickly integrate new skills (Learning on the fly)

Operating

To ensure that any orders being process and certification being generated/validated are processed in a timely efficient manner, using sound judgement, appropriate methodology, techniques and equipment. (Timely Decision Making)

Adept at exercising good judgement (sometimes with incomplete information), whilst understanding business risk and the actions needed to mitigate the same. (Timely Decision Making)

Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs. (Process Management)

Ability to recommend and advise on improvements within the department (Action Oriented)

Establishes a good work plan and distributes the workload appropriately (Delegation)

Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing). Be quick to identify critical information and respond appropriately (Priority Setting)

Able to apportion time effectively to complete tasks (Priority Setting)

Ability to be flexible in workload and tasks (Action Oriented)

Energy

Will be energized by challenges and drawn towards opportunities (Action Oriented)

Confidence

Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes to settle them equitably (Conflict Management)

Organizational

Confident and professional when representing the company in person and in writing (Presentation Skills/ Written Communication)

Aspiring and keen to advance within the organization (Career ambition)

Personal And Interpersonal

A strong sense of customer focus (internal/external) (Customer Focus)

Ability to work and relate effectively with both manager and operators on the floor to drive a teamwork mentality and communicate goals and progress towards them (Peer relationships)

A candid team player who collaborates with peers to solve problems (Peer relationships)

Is known to consistently adhere to ethical principles and expects others to follow suit (Peer relationships)

Firm and diplomatic when negotiating (Negotiating)

Committed to self-improvement and development through the role to achieve career goals (Self Development)

Experience/Education/Skill-set Required

• Educated to a good standard of high school education or equivalent.
• Working experience of CE/DNV/EN/ISE, Lifting regulatory requirements with respect to certification and marking.
• Experience of Certification within precision manufacturing and oil and gas environment.
• Computer literacy (including excellent command of Microsoft Excel, Word and Outlook)
• Very methodical and organized with a high degree of attention to detail
• Knowledge of CE/DNV/EN/ISE, Lifting regulatory requirements with respect to certification and marking.
• Understanding of EN 10204 / ISO 10474
• Working knowledge of oil and gas product standards, such as API 6A, NACE, ASTM, etc.
• Knowledge of Quality Management system requirements.

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