Business Development and Executive Assistant

Carnall Farrar; Riyad Al Khabra; On-site; SAR 35,000 - 60,000; Full time

Job summary

A leading consultancy seeks a Business Development and Executive Assistant to support key executives and drive business development efforts in the GCC region. The role involves managing proposals, scheduling, and administrative support, requiring strong communication skills in Arabic and English, along with excellent project management capabilities.

Qualifications

• 3+ years in business development or executive assistant role.
• Strong project management skills to handle multiple priorities and deadlines.
• Proficient in both Arabic and English.

Responsibilities

• Manage proposal documentation and business development activities.
• Schedule and maintain executive's appointments and travel.
• Collaborate with teams to ensure successful bid processes.

Skills

Communication

Project Management

Problem Solving

Tools

Microsoft Office

Job description

CF is a leading consultancy dedicated to making a lasting impact on health and healthcare. We work with leaders and frontline teams to improve health, transform healthcare, embed life science innovation and boost growth through investment.

Our consultancy serves the entire healthcare sector, from healthcare systems and life sciences to health tech and sector suppliers. CF's multi-disciplinary team provides end-to-end services, spanning strategy, finance, performance, organisational improvement, data and digital. We also create optimal policy conditions for healthcare advancements through evidence-based thought leadership, taking a proactive stance on key issues.

As an inclusive and values-driven organisation, we are committed to excellence and are honoured to have received multiple industry awards. With unmatched access to UK healthcare data and specialist data science expertise, our consultants are a driving force for delivering positive and meaningful change.

About the Role

As a Business Development and Executive Assistant for our GCC practice, you will support CF by managing key business development activities and ensuring the Partner / ME Chief Medical Officer, Dr Joud Abduljawad, based in Riyadh is able to operate at the top of his license. Half of your time is expected to be spent on providing executive support to Joud, with the other half of your time being spent on business development activities.

You will become a trusted partner to Joud, driven by helping him to be successful, and someone he can rely upon to be proactive in managing his professional life.

As well as adhering to the CF values and associated behaviors, Joud values proactivity and someone who can think a few steps ahead. With key revenue generating responsibility, and a strong desire to be connected with our UK business, Joud sometimes works unsociable hours and will benefit from working with a Business Development and Executive Assistant who is happy to do the same.

To support business development in the GCC region, you will assist in tracking opportunities, preparing high-quality proposals, and ensuring smooth bid processes. Your role will involve maintaining the opportunity tracker, managing bid resources, and collaborating with internal teams to deliver tailored, winning proposals that have an enduring positive impact on health and healthcare in the region.

Responsibilities

Document Management

• Assist in developing detailed, professional proposal documents that articulate CF's products, services, and unique value
• Create bid mobilisation PowerPoint packs, lodge clarification questions, complete bid compliance documents in line with client requirements, proof reading, submitting proposals via client online portals, collating CVs, case studies and other materials for proposals as needed
• Support the bid close down process by ensuring that all files are correctly labelled and tagged on SharePoint and that key material we have created is curated and stored in the proposal resources library for future use

Problem Solving

• Research and track future work opportunities that align with the objectives of CF
• Effectively horizon scan for and coordinate bid opportunities, including organising meetings, managing the storage of updates and clarifications, and uploading tender responses and queries. This will require closely monitoring and managing opportunities and bids on the Etimad portal.
• Identify gaps and provide insights to enhance our proposal strategy based on customer feedback
• Identify, mitigate or escalate risk on bid submissions

Data & Systems Ownership

• Manage our opportunity tracker by logging new opportunities, capturing key information about each opportunity, and recording and coding feedback we receive following bid submission
• Provide bid support and administration to the Business Development Consultant, Business Development Manager and Partner for the GCC
• Leverage our CRM, CMap and other CF tools to build and maintain a robust repository of response content and bid enablement materials
• Support systematic client segmentation and targeting through Key Account Management

Proactive diary planning and management

• Manage and maintain Joud’s schedules and appointments, sometimes across time zones
• Ensure Joud’s time is used effectively between corporate, client and business development requirements
• Maintain a log of business development relationship meetings, update our CRM and keep the BD team regularly updated on Joud’s progress against his objectives
• Proactively update our systems on behalf of Joud to ensure the things he cares about are tracked and measured
• Proactively prepare and plan for Joud’s client relationship meetings and follow up on actions and subsequent commitments / next steps
• Support Joud in managing his team meetings and priorities, scheduling meetings, booking rooms, contributing to agendas and taking actions / minutes
• Act with agility on changing priorities, and manage any impacted individuals with care, ensuring that no meeting is rescheduled or cancelled twice in a row
• Forge trusted relations with the EA and business development teams and wider offices of key clients such that CF is seen as a good company to work with
• Plan travel arrangements for Joud, making all travel seamless
• Work with the PA to the CEO and EA to the Lead Partner for the Middle East to ensure compatibility in work schedules

Organisation and preparation for meetings and events

• Prepare meeting papers, agendas, attend and take minutes where necessary
• Work closely with the wider business development team to ensure Joud can support core business development opportunities
• Event management, and coordination of corporate events and trips for Joud to aid in business development, relationship management and learning and development
• Source appropriate venues and make reservations for professional requirements

Budget and expense management

• Support Joud to manage his budget through careful planning and attention to detail
• Manage purchases, invoices and expenses ensuring they are coded to the appropriate budget

Communication

• Provide timely updates on the business development function to the Senior Leadership Team and wider business development function as needed
• Proactively engage with internal stakeholders to progress and chase input to bids, escalating issues where appropriate
• Collaborate with other CF teams (Consulting, Finance, People) to gather accurate information for both one-off and ongoing use
• Provide translation services, ensuring our bids are presented to prospective clients in both Arabic and English

Requirements

Role Requirements

• 3+ years of experience in business development, proposal management, technical writing, health data or a related role or 3+ years of experience in a commercially oriented executive assistant function
• Excellent written and verbal communication skills with the ability to convey complex information clearly
• Strong project management and organisational skills to handle multiple priorities and deadlines
• Proficiency with Microsoft Office products
• Fluency in spoken and written Arabic and English