Business Assistant - KSA Profilenew

Tiger Recruitment; Riyadh; On-site; SAR 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Riyadh is seeking a motivated Business Assistant to provide administrative support and manage compliance in daily operations. The ideal candidate will have a professional qualification in business administration, excellent organizational skills, and a proactive attitude. You will assist with executive tasks, client management, and documentation, contributing to a dynamic and resourceful team environment.

Benefits

B Corp Certification

Qualifications

• Proven experience in business administration within a small to medium scale company.
• Track record of working across business areas outlined in the description.
• Good knowledge of IT Systems, Software, and Hardware.

Responsibilities

• Manage day-to-day administrative tasks and support executive team.
• Coordinate meetings, travel arrangements, and client engagements.
• Ensure compliance with local regulations and manage essential documentation.

Skills

Organisation skills

Communication skills

Problem solving

Project management

Attention to detail

Education

Professional qualification in business administration

Tools

Microsoft 365

SharePoint

Xero

Job description

About the Role

We are looking for an ambitious and motivated Business Assistant to support the smooth & effective day-to-day management of our growing business in the Kingdom of Saudi Arabia. With excellent organisation and administration skills, you’ll be adept at prioritising in a fast[1]paced and ever-changing environment and will take pride in supporting our teams to deliver world-class events & venues. To come on this journey with us, you will have a great sense of humour, be incredibly resourceful, collaborative, creative, and relish a challenge.

Key Responsibilities

KSA Business Management

Welcoming visitors, assisting with client meeting arrangements and coordinating team meetings and social events.

Efficiently manage shared Outlook mailboxes, promptly responding to inquiries.

Executive Support

Provide direct administrative assistance to the Chief Strategy Officer and visiting team members.

Responsibilities include diary management, travel and accommodation arrangements, preparation of reports and presentations and organising meetings and client engagements.

Support development of all forms of client and stakeholder communication.

Compliance & Quality Management

Assist the General Manager in managing insurance, licenses, and essential documentation, including staff handbook and policies.

Stay updated on any changes to local regulations or requirements that may impact office operations in Saudi Arabia and implement necessary adjustments to ensure compliance.

Coordinate with local authorities or regulatory agencies in Saudi Arabia as needed to address compliance-related matters or obtain approvals for business activities.

General administration of the company documentation system (Microsoft SharePoint), ensuring version control and providing staff training and support.

IT & Systems

Serve as a primary liaison with service providers, ensuring high-quality service delivery to our team.

Assist in maintaining IT infrastructure and applications, including hardware, software, and databases.

Provide administrative support for our CRM, travel, and other business systems.

General Support :

HR : Assist the HR team with PRO Services, ranging from visa processing, secondary registration services including QIWA, GOSI etc., and the onboarding of new staff to the team.

Finance : Offer support for various financial management duties as required, including timely processing of invoices in our finance system (Xero) and managing payments.

Projects : Provide administrative support to project teams, including supporting in the mobilisation of project teams including arranging visas and insurance, booking travel & accommodation.

Personal Skills and Experience

The key knowledge, experience, and qualifications we are looking for include :

A professional qualification in business administration or equivalent experience

Proven experience in business administration within a small to medium scale company

A track record (evidenced) of working across the range of business areas noted in the job description.

Proficient in the use of SharePoint, Microsoft 365 and Office, inc. Word, Excel, PowerPoint

Good knowledge of IT Systems, Software, Hardware, and technical capabilities

About You

The key competencies and behaviours we are looking for include :

Able to use initiative, problem solve and take ownership of outcomes.

Strong project management skills, with the ability to manage competing priorities.

First-rate organisational skills Attention to detail and high level of accuracy.

A natural and confident communicator with strong verbal and written communication skills.

Excellent relationship builder with ability to interact with a wide variety of internal and external stakeholder groups and audiences.

Highly proactive, self-motivated, and resourceful.

Sets high standards and is tenacious in getting the job done.

Problem Solver.

Able to work well under pressure.

Adaptable in an ever-changing environment.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.