Bilingual Admin Assistant / Secretary

التميمي ومشاركوه; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A regional law firm is seeking a Bilingual Admin Assistant/Secretary to provide comprehensive administrative support to lawyers. The ideal candidate will have over 5 years of secretarial experience, familiarity with legal documents, and excellent proficiency in MS Office. Responsibilities include managing calendars, supporting billing processes, and ensuring effective communication within the team.

Qualifications

• 5+ years of experience with a professional services company.
• Superior written and oral communication skills in English.
• Exceptional organizational skills and ability to meet deadlines.

Responsibilities

• Provide administrative support to lawyers.
• Produce, edit, and transmit legal documents.
• Assist with billing processes and client payment tracking.
• Organize and manage lawyers' calendars.

Skills

Secretarial experience

Legal documents familiarity

MS Office proficiency

Legal technology experience

Communication skills

Team collaboration

Time-management

Interpersonal skills

Problem-solving ability

Organizational skills

Tools

Document management systems

Transcription software

Job description

Role: Bilingual Admin Assistant / Secretary

Reporting line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, Dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour

Duties and Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm’s policies and procedures

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential, and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.