Bid Specialist

Control Risks; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in risk management seeks a Bid Manager to join their EMEA Bid Management team in Riyadh. You will play a crucial role in preparing tender documents, managing proposals, and engaging with clients, requiring proficiency in Arabic and English. This role demands skill in bid project management and proposal writing while working closely with various stakeholders to drive successful outcomes.

Qualifications

• Excellent communication skills in Arabic and English.
• Experience in managing bids and proposals within an international context.
• Ability to assess and define client requirements.

Responsibilities

• Prepare responses to client questionnaires for tender documents.
• Co-ordinate proposal content and ensure delivery deadlines are met.
• Liaise with internal teams and support proposal processes.

Skills

Excellent Arabic

Excellent English

Bid project management

Proposal writing

Strong interpersonal skills

Education

Qualified to degree level or equivalent

Tools

MS-Office

Adobe InDesign

Job description

You will be part of the EMEA Bid Management team, responsible for helping to develop and deliver creative and winning tender documentation in response to client requests. Working with stakeholders and subject matter experts across the region, you will support every stage of the process from opportunity through to proposal delivery, playing a critical part in helping us to win new business.

Opportunity management, from ascertaining a client’s request, identifying the service requirements and managing the sales process through to writing a proposal and client acceptance of our offer, including the following responsibilities:

- Prepare responses to client questionnaires for tender documents incorporating standard company information

- Monitor Etimad, Ariba and other relevant portals

- Assist team members in the preparation of proposals, qualifications and tenders

- Draft, organize and coordinate content and presentation to deliver high quality and on time

- Liaise closely with internal operations teams to ensure involvement and subject matter expertise input as needed

- Monitor and register the business on client / procurement portals

- Communicate and coordinate with editorial and creative teams when required

- Work within a system of governance ensuring, and promoting, adherence to all applicable internal policies and standard operating procedures

- Monitor the proposal creation process to continually optimise and improve the quality of responses, working together with the relevant operations teams

- Serve as an exemplar of best-practice proposal delivery and contribute to the development and improvement of internal documents, processes and tools promoting new initiatives

- Update and maintain the proposal pipeline on the in-house database systems

- Update the knowledge content library with case studies, references and standard answers

- Ad hoc research as required, particularly around organisations and project opportunities to help inform proposal creation

Knowledge and Experience:

Essential

- Excellent Arabic and English language, both written and spoken

- Knowledge of how international businesses are affected by complex political, reputational, ethical and commercial risks

- Ability to understand, assess and define client problems verbally and in writing

- Bid project management experience; bid/proposal writing and coordination, ideally within a similar industry sector

- Understanding of best practice bid methodology tools and creative approaches to improve our competitive ability to win tender processes

Useful but not essential

- Understanding of innovative approaches to bid management

- Brief and engage with the Design/Graphics team and guide them on creative concepts that will support the value proposition.

Qualifications and Specialist skills

- Qualified to degree level or equivalent in a relevant subject area

- Strong experience of MS-Office applications, particularly Word, Excel and PowerPoint and Adobe InDesign

- Excellent writing and communications skills

- Systematic and process-driven

- Effective organisational and project management skills to bring all the elements of the bid (i.e. solution, finance and commercial, bid writing/production) together to produce winning submissions

- Understand, assess and define client requirements verbally and in writing

- Able to work to tight deadlines for multiple stakeholders with varying opinions

- Ability to manage complex and multiple work-streams

- Strong levels of attention to detail

- Effective decision-making and judgment

- Assertiveness when required with strong influencing skills

- Strong interpersonal skills – building trust and rapport across teams and geographies

- Ability to facilitate and chair bid planning sessions

Competencies

- Communicates clearly verbally and in writing (English and Arabic)

- Plans and organises own workload, prioritising when necessary

- Understands business terminology

- Works with colleagues in a co-operative and supportive manner to achieve joint aims

- Is clear, commits and delivers on what is required in the role and strives to exceed expectations

- Shows drive and determination to achieve high standards

- Shows initiative in work, contributing new solutions or ways of doing things