Bid Coordinator

Foreground LLC; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is looking for a skilled Bid Coordinator to enhance their proposal efforts. This role involves collaborating with various teams to ensure proposals meet customer requirements while maintaining high standards of documentation and production. The ideal candidate will have a strong background in procurement coordination, particularly within the public sector, and be proficient in Microsoft Office tools. Join a forward-thinking company committed to sustainable development and play a key role in driving progress in the energy and infrastructure sectors.

Qualifications

• 5+ years of experience in procurement coordination, especially with public sector.
• Extensive experience in proposal production and Microsoft Office.

Responsibilities

• Support proposal development by reviewing RFIs/RFPs and collaborating with the Proposal Manager.
• Assist in document production, organization, and security of proposal files.

Skills

Proposal Coordination

Communication Skills

Time Management

Collaboration

Education

Bachelor's degree in Engineering

Related field

Tools

Microsoft Office

Job description

Job Description:

We are partnering with a distinguished EPC (Engineering, Procurement, Contracting) Group based in the GCC region. With a steadfast dedication to sustainable development, they've forged strong partnerships with the public sector to drive progress in the energy and infrastructure domains.

Currently, they're seeking a proficient Bid Coordinator to assist with managing multiple proposal efforts simultaneously, while working closely with the Proposal Manager, Proposal writers, and third-party advisors (Legal and Financial) to produce proposals that are responsive to customer-defined requirements.

Responsibilities:

1. Proposal Development Support:
   Review RFIs/RFPs/RFQs to understand proposal production/documentation guidelines and collaborate with the Proposal Manager to develop delivery schedules.
2. Administrative Assistance:
   Draft review materials, create storyboard templates, arrange meetings, and monitor task completion. Assist the Proposal Manager as necessary. Coordinate conference room and virtual meeting schedules for proposal-related activities. Attend daily meetings to discuss the status of proposals.
3. Documentation and Production:
   Assist in reproducing proposals, including document production, binding, mailing, and shipping. Organize proposal files, ensuring accessibility and maintaining the security and integrity of all documents.
4. Cross-functional Collaboration:
   Collaborate with other proposal coordinators to arrange priorities. Collaborate with the production team to generate graphics and documents for proposals.

Qualifications:

1. Bachelors degree in Engineering or a related field is preferred.
2. 5+ years of experience in coordinating procurement initiatives with the public sector.
3. At least 2+ years of experience in coordinating procurement initiatives with Governmental bodies.
4. Extensive experience in using Microsoft Office Products.
5. Extensive experience in proposal production.