Assistant Manager Facility & Business Services

Expo 2030 Riyadh; Riyadh; On-site; SAR 200,000 - 250,000; Full time

Job summary

A leading event management organization in Riyadh is seeking an experienced Facilities Manager to oversee facility operations, management of FM vendors, and ensure compliance with health and safety regulations. The ideal candidate will have at least 6 years of relevant experience, including space planning and budget control. This role involves enhancing the workplace experience and supporting executive needs, making it critical to coordinate effectively with various teams. Competitive compensation and unique opportunities await.

Qualifications

• Minimum of 6 years of experience in facilities management, workplace services, or business services roles.
• Proven experience managing FM vendors, contracts, and service SLAs.
• Hands-on exposure to office relocations, space planning, or scaling workplace operations.

Responsibilities

• Oversee facility operations and lease administration.
• Manage workplace experience services including reception, meeting rooms, and office moves.
• Enforce maintenance, health, safety, and sustainability standards across workplaces.

Skills

Facilities and workplace operations management

Space planning and utilization analytics

Vendor and contract management

Budget control and cost optimization

Health, safety, sustainability, and compliance

Fleet and transport operations

Stakeholder coordination and service delivery governance

Education

Bachelor’s degree in Facilities Management, Business Administration, Engineering or related field

Master’s degree preferred

Job description

Accountabilities & Responsibilities

Facility Operations & Space Management

• Oversee facility operations and lease administration; optimize space plans for changing team sizes and project phases.
• Capture learnings from peak periods and relocations to refine space strategies and services playbooks.

Workplace Services & Experience

• Run workplace experience services including reception, meeting rooms, catering coordination, office moves, and desk/room booking systems with defined service standards.
• Coordinate building access and passes with Security and Digital teams to streamline user experience.
• Manage FM vendor panels and contracts in coordination with Procurement; monitor SLA performance and cost efficiency.
• Validate vendor invoicing and accruals with Finance; prevent duplicate or off contract spend.

Compliance, Safety & Continuity

• Enforce maintenance, health, safety, ergonomic, and sustainability standards across workplaces; coordinate compliance with HSSE.
• Provide incident response and business continuity procedures for offices, including liaison with Digital/IT.

Transport, Hospitality & Business Support Services

• Operate fleet management and staff transport services, ensuring utilization efficiency and compliance.
• Oversee hospitality and protocol services for VIP and official visits, and manage general administration services including mailroom, logistics, supplies, and inventory.

Job Requirements (Minimum Qualifications, Experience, Skills):

Educational Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, Engineering, or related field.
• Master’s degree is preferred.

Professional Certifications Preferred

• Relevant certifications in Facilities Management & Business Services

Experience

• A minimum of 6 years of experience in facilities management, workplace services, or business services roles

Nature of Experience

• Proven experience managing FM vendors, contracts, and service SLAs
• Hands-on exposure to office relocations, space planning, or scaling workplace operations
• Experience coordinating with Finance, Procurement, HSSE, Security, and IT
• Experience supporting executive or VIP workplace requirements preferred

Job Specific Skills

• Facilities and workplace operations management
• Space planning and utilization analytics
• Vendor and contract management
• Budget control and cost optimization
• Health, safety, sustainability, and compliance
• Fleet and transport operations
• Stakeholder coordination and service delivery governance