Assistant Administration Officer (Commercial Leasing)

Hong Kong Housing Society; Eastern Province; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking an Assistant Administration Officer to provide comprehensive administrative support in commercial leasing. This role involves coordinating with various teams, managing leasing inquiries, and preparing essential reports. The ideal candidate will possess strong communication and interpersonal skills, alongside proficiency in PC applications. If you are detail-oriented and thrive in a customer service-oriented environment, this opportunity offers a chance to contribute significantly to the leasing and marketing of diverse properties. Join a dynamic team and help shape the future of property management!

Qualifications

• At least 4 years’ clerical or customer services experience.
• Some knowledge of estate management operations.

Responsibilities

• Provide administrative support to leasing and marketing teams.
• Handle leasing enquiries and prepare marketing materials.
• Monitor budget and prepare reports for rental assessments.

Skills

Communication Skills

Interpersonal Skills

Customer Service

Attention to Detail

PC Skills

Typing Skills

Education

5 passes in DSE including English and Chinese

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Chinese Word Processing

Job description

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Assistant Administration Officer (Commercial Leasing)

Apply now Job no: 495251
Work type: Permanent
Location: Eastern
Categories: Customer Services, Leasing & Marketing

The Job

• Provide all-around administrative support to CLT in leasing and marketing of shops in various properties.
• Handle the monthly shop advertisement and opening of shop applications for further processing by CLT and EMOs.
• Coordinate with EMOs and DMD surveyors for preparation of rental assessment of shops, offices and elderly flats.
• Handle leasing enquiries for shops and elderly flats of HM from potential tenants and prepare leasing fact sheets for marketing of shops.
• Draft simple correspondences and keep proper records of bank guarantee.
• Generate shop portfolio reports from system for checking/matching records and compilation of turnover rent reports for monitoring payment of additional rents by shop tenants.
• Prepare and closely monitor the aging report and issue reminders to the residential flat tenants of HM on a monthly basis.
• Assist in preparation of budget for CLT, control the budget throughout the year and handle any other assigned works.

The Person

• 5 passes in DSE including English and Chinese, or equivalent.
• At least 4 years’ clerical or customer services experience with at least 1 year in customer services industries.
• Some knowledge on the operation and commonly used terms of estate management related industry.
• PC skills e.g. PowerPoint, Excel & MS Word and Chinese Word Processing etc.
• Good typing skills.
• Good communication, co-ordination and interpersonal skills.
• Mature, service oriented, good telephone manner and a team player.
• Attentive to details, systematic and willing to follow through tasks independently.
• With confidence and able to communicate/handle enquiries from different customers.