Administrative Support - Saudi National

WSP USA; Al-Kharj; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading consultancy firm in Riyadh is seeking an experienced Administrative Support professional with over 12 years in interface management roles. Responsibilities include providing administrative support, coordinating communications, and assisting in project documentation for infrastructure projects. Proficiency in Microsoft Office is essential, alongside strong organizational and communication skills. Ideal candidates should be Saudi nationals.

Qualifications

• Minimum of 12 years of experience in administrative support roles.
• Experience specifically in interface management for infrastructure projects.
• Ability to work effectively in a multicultural environment.

Responsibilities

• Provide administrative support to the interface management team.
• Assist in the preparation of project documentation and reports.
• Coordinate communication between teams, clients, and stakeholders.
• Organize meetings, workshops, and events as required.
• Support project milestone tracking and deadlines.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Adaptability

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

We are seeking an experienced Administrative Support professional to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 12 years of experience, specifically in interface management roles within the consultancy sector, with a strong background in site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities:

• Provide administrative support to the interface management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Assist in the preparation and distribution of project documentation, reports, and presentations.

• Maintain accurate records and databases, including contact lists, project files, and correspondence.

• Coordinate communication between internal teams, clients, contractors, and stakeholders.

• Organize and facilitate meetings, workshops, and training sessions as required.

• Assist in the coordination of project events, conferences, and site visits.

• Handle incoming inquiries and requests in a professional and timely manner.

• Assist with procurement activities, including preparing purchase orders and tracking deliveries.

• Support the interface management team in tracking project milestones, deadlines, and deliverables.

• Perform other administrative tasks and duties as assigned by management.

• Minimum of 12 years of experience in administrative support roles within the consultancy sector, with a focus on interface management for infrastructure projects.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Excellent communication and interpersonal skills, with a professional and courteous demeanor.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

• Ability to work effectively in a fast-paced environment and adapt to changing priorities.

• Attention to detail and accuracy in all work activities.

• Experience working in a multicultural environment is preferred.

• Bachelor's degree in Business Administration, Management, or a related field is desirable.

• Saudi national.