Administrative Specialist

Alfaisal University; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player in education is seeking an Administrative Specialist to support the College's daily operations. This role is crucial for ensuring smooth administrative functions, from advising students to coordinating events and overseeing compliance with academic policies. The ideal candidate will have a Bachelor's degree in Business Administration or a related field, along with at least four years of experience in administrative tasks. Join a dynamic team where your contributions will enhance the educational experience and promote positive student engagement.

Qualifications

• Bachelor's degree in Business Administration or equivalent required.
• 4+ years of experience in administrative tasks or student services.

Responsibilities

• Assist department head with day-to-day tasks and student advising.
• Coordinate college events and maintain accurate records.
• Supervise support staff and implement department policies.

Skills

Multitasking

Student Advising

Policy Implementation

Event Coordination

Data Management

Education

Bachelor's degree in Business Administration

Human Resources

Public Relations

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

The Administrative Specialist is responsible for assisting the department head with day-to-day tasks within the College. This role involves multitasking across various responsibilities at a professional level, including coordinating and supervising support staff, advising students, assisting with scheduling and registration, supervising exams, and implementing policies. Additionally, the specialist will help develop and execute programs to promote positive student behavior, organize college events, graduation ceremonies, and school visits.

Primary Duties & Responsibilities

1. Develop a thorough understanding of the Bachelor of Business Administration (BBA) degree program and study plans.
2. Manage daily office activities such as responding to emails and processing forms.
3. Implement department policies and procedures to ensure compliance, including attendance, make-up exams, and academic integrity policies.
4. Advise students and monitor their probation status.
5. Supervise attendance and performance of support staff.
6. Oversee college assessments for quality assurance, including exam seat allocation in large venues.
7. Prepare work schedules and adapt to dynamic changes.
8. Coordinate arrangements for orientations, graduations, open houses, and seminars.
9. Maintain accurate records of section activities for reporting.
10. Keep filing and office records organized.
11. Collect and analyze department statistics each semester.
12. Monitor student attendance during lectures and events.
13. Update data, manage spreadsheets, and generate reports as needed.
14. Support special projects and departmental initiatives.
15. Ensure effective communication within the department.
16. Perform all duties professionally, confidentially, and effectively.
17. Perform other duties as assigned by the manager.

Qualifications and Competencies

Education/Certificates

• Bachelor's degree in Business Administration, Human Resources, Public Relations, or equivalent from an accredited institution.

Professional Experience

• At least four (4) years of experience in administrative tasks, student services, or related fields.

Additional Information

Apply now

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

• Administrative Specialist

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