Administrative Specialist

مجموعة العزل الخليجية; معهد تدريب المديرية العامة للسجون بالمنطقة الشرقية; On-site; SAR 120,000 - 150,000; Full time

Job summary

إن مجموعة العزل الخليجية تبحث عن أخصائي إداري مسؤول عن تنظيم وتنسيق المشاريع لضمان إنهاء المهام المكلفة بنجاح. سيتطلب هذا الدور العمل بشكل وثيق مع الأعضاء والمعنيين لضمان التواصل الفعال وتحسين العمليات. المتطلبات تشمل خبرة لا تقل عن 3 سنوات ومهارات تنظيمية استثنائية.

Qualifications

• 3+ years’ experience in administrative support roles
• Excellent organizational skills and attention to detail
• Excellent written and spoken Arabic/English

Responsibilities

• Provide direct administrative support to employees.
• Schedule and organize meetings, managing all logistical details.
• Handle incoming and outgoing communications professionally.

Skills

Organizational skills

Attention to detail

Written Arabic

Spoken Arabic

Written English

Spoken English

Job description

The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles
• Excellent organizational skills and attention to detail
• Excellent written and spoken Arabic/English