Administrative Officer III

King Saud bin Abdulaziz University for Health Sciences (KSAU-HS); Jeddah; On-site; SAR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Administrative Officer III to provide vital support within a dynamic educational environment. This role involves managing executive schedules, preparing essential data analysis reports, and ensuring effective communication within and outside the department. The ideal candidate will possess strong administrative skills and a keen attention to detail, making a significant impact on daily operations. Join a forward-thinking institution committed to excellence in education and administration, where your contributions will be valued and recognized.

Qualifications

• One year of experience in an administrative related field preferred.
• Essential English language level is Level I.

Responsibilities

• Provides daily administrative support and manages executive schedules.
• Prepares data analysis reports and tracks communication.
• Acts as primary contact for the department and manages office supplies.

Skills

Administrative Support

Data Analysis

Communication Skills

Scheduling

Data Entry

Education

Diploma Degree

Job description

King Saud bin Abdulaziz University for Health Sciences (KSAU-HS)

Job Requirements
- Education: Diploma Degree Essential
- Work Experience: One (1) year of experience in an administrative related field Preferred
- English Language Level: Level I Essential
Job Responsibilities
- Provides daily administrative support to the department and photocopy service when necessary.
- Delivers urgent correspondences within and outside the department, as well as records and tracks daily incoming and outgoing communication in the department.
- Prepares weekly, monthly, quarterly, and annual data analysis reports as required.
- Manages and maintains executive schedules and ensures that logistical arrangements are made for meetings and site visits, assists and welcomes visitors, arranges conference calls, and schedules meetings.
- Acts as the primary contact of the department and ensures all calls, appointments, booked meetings, and inquiries are properly delegated or relayed to immediate personnel.
- Enters and reviews data from source documents into prescribed computer databases, files, and forms, or re-enters data in verification format to detect errors.
- Prepares backups of all data information, ensuring archival of the data entered, as well as locates and corrects data entry errors or reports them to supervisors.
- Presents data in graphs and charts for the best utilization of the information.
- Prepares requisitions for office supplies and equipment maintenance and follows up on requests.
- Performs other job-related duties as required.

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

• Administrative Officer III

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