Administrative Officer

Job Description

1. Provide administrative support in planning, organizing, and executing project tasks.
2. Assist in monitoring project/program schedules, deadlines, and deliverables.
3. Maintain files, documents, and records in an organized and up-to-date manner.
4. Collaborate with team members to ensure efficient progress toward project/program objectives.
5. Communicate effectively with internal teams to ensure clarity and coordination.
6. Act as a liaison between internal departments, external partners, and clients.
7. Assist in preparing reports, presentations, and related documentation.
8. Conduct research, collect and analyze data as required.
9. Enter data, maintain databases, and ensure accurate records.
10. Copy, scan, file documents, and take notes when necessary.
11. Handle incoming and outgoing correspondence including emails, letters, and packages.
12. Coordinate schedules, appointments, meetings, and logistics arrangements.
13. Organize logistics for meetings, events, and workshops.
14. Support relationship-building with clients and stakeholders.
15. Proactively identify and resolve workplace issues and inefficiencies.
16. Monitor expenses and assist in tracking budgets.
17. Ensure compliance with health, safety, and security standards.
18. Uphold high standards of customer service and professionalism.
19. Maintain office efficiency by organizing administrative systems and procedures.
20. Manage office supplies and coordinate reorders as needed.
21. Ensure the cleanliness, safety, and upkeep of the office environment.
22. Resolve client concerns with discretion and professionalism.
23. Maintain product/service quality and availability where applicable.
24. Attend meetings and prepare Minutes of Meeting (MoM) when required.
25. Track project/program or operational progress and adjust as necessary.
26. Represent the company on internal or external committees/organizations.
27. Accurately complete tasks assigned by the manager in a timely manner.
28. Provide support to other team members as needed.
29. Maintain professional conduct and observe business etiquette at all times.
30. Additional other tasks may be assigned as needed.

Other:

• Flexibility to accommodate after-hours commitments as needed.
• Willingness to work on weekends when necessary.
• Flexibility to travel as needed.

Qualifications

1. Bachelor’s degree in Business Administration or a related field.
2. Minimum of 1 year of relevant work experience.
3. Entrepreneurial mindset or background is a strong advantage.
4. Exceptional attention to detail and high level of accuracy.
5. Excellent time management and organizational skills.
6. Strong verbal and written communication skills.
7. Proficient in planning, scheduling, and problem-solving techniques.
8. Ability to manage multiple tasks efficiently under pressure.
9. Strong interpersonal skills and a collaborative team player.
10. Proficient in Microsoft Office Suite and Google Workspace tools.
11. Bilingual – fluent in Arabic and English (spoken and written).