Administrative Officer

Al Fares Holding Company; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in the Eastern Province seeks an Administrative Officer to manage office operations and support various departments. The ideal candidate will excel in organization and communication, contributing positively to the work environment. This role involves overseeing administrative tasks, scheduling, and records management, ensuring a smooth workplace experience.

Qualifications

• Experience in a similar administrative role preferred.
• Ability to handle confidential information with discretion.
• Proactive and flexible to adapt to changing priorities.

Responsibilities

• Manage day-to-day administrative operations for efficiency.
• Coordinate meetings, appointments, and travel for staff.
• Maintain and update office records and filing systems.

Skills

Organizational skills

Communication skills

Time management

Problem-solving skills

Interpersonal skills

Customer service skills

Analytical abilities

Tools

Microsoft Office Suite

Job description

The Administrative Officer plays a crucial role in ensuring the smooth operation of an organization by managing administrative tasks and supporting various departments. This position is ideal for individuals who possess strong organizational skills, attention to detail, and the ability to communicate effectively. The Administrative Officer is responsible for overseeing office functions, coordinating schedules, and maintaining records, all while contributing to a positive work environment.

Responsibilities:

1. Manage day-to-day administrative operations to ensure efficiency.
2. Coordinate and schedule meetings, appointments, and travel arrangements for staff.
3. Maintain and update office records, databases, and filing systems.
4. Assist in the preparation of reports, presentations, and other documentation.
5. Handle correspondence and communication with internal and external stakeholders.
6. Support the onboarding process for new employees by preparing necessary documentation.
7. Monitor office supplies and place orders as needed to maintain inventory.
8. Implement and maintain office policies and procedures to enhance productivity.
9. Assist in organizing company events and team-building activities.
10. Conduct regular audits of administrative processes to identify areas for improvement.

Preferred Candidate:

1. Strong organizational and multitasking abilities.
2. Excellent written and verbal communication skills.
3. Proficiency in Microsoft Office Suite and other relevant software.
4. Ability to work independently and as part of a team.
5. Attention to detail and problem-solving skills.
6. Experience in a similar administrative role is preferred.
7. Ability to handle confidential information with discretion.
8. Strong interpersonal skills to interact with diverse groups.
9. Proactive approach to identifying and addressing challenges.
10. Flexibility to adapt to changing priorities and demands.

Skills

• Proficient in office management software and tools.
• Strong time management and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent customer service and interpersonal skills.
• Knowledge of basic accounting and budgeting principles.
• Strong analytical and problem-solving abilities.
• Effective communication skills, both written and verbal.
• Ability to work under pressure and meet deadlines.